Accounts Assistant

Haworth Tompkins is a Stirling Prize-winning studio working across the Culture, Housing, Mixed Use, Industrial, Education and Masterplanning sectors. We are an Employee Ownership Trust, a B Corp, founding members of Architects Declare and winners of AJ100 Practice of the Year and BD Architect of the Year Gold Award. 

Accounts Assistant – Role Summary

We are seeking a highly organised and detail-oriented Accounts Assistant to support the day-to-day finance function.

The successful candidate will have previous accounts experience, strong numerical skills, and ability to thrive in a fast-paced environment while maintaining a high level of accuracy and attention to detail.

Working closely with the Head of Finance you will be responsible for accounts payable, expense processing, bank and ledger reconciliations, month-end activities, and maintaining accurate financial records.

Experience with Sage 50 Accounts is essential, along with excellent communication skills and the ability to manage multiple priorities while liaising effectively with suppliers, sub-consultants, and internal project teams.

AAT Qualified or working towards AAT Accounting qualification.

Start Date : 20th July 2026

ACCOUNTS PAYABLE

• Match Purchase orders to invoices
• Process Supplier invoices in SAGE Accounts
• Set up New Suppliers accounts
• Export Sub-consultant’s invoices from Rapport3 exported to SAGE Accounts
• Ensure correct allocation of all transactions to the appropriate project code
• Process, and obtain authorisation for fortnightly / monthly payment runs
• Reconcile ledger on a weekly basis and submit to Finance Manager
• Follow up any issues/queries with suppliers, chase credit notes
• Complete daily and monthly bank reconciliations

EXPENSES

• Approve staff expenses monthly
• Reject / amend any expenses which are not in line with internal expense policies
• Export staff expenses invoices from Rapport3 exported to SAGE Accounts
• Escalate any issues to the Head of Finance where appropriate

MONTH END

• Reconcile all credit card transactions with relevant receipts attached on a weekly basis
• Reconcile Petty cash (Soldo Cards GBP)
• Ensure correct allocation of all transactions to the appropriate project code
• Preparing and entering journals
• Aged Creditors review
• Sub-Consultant Report

ADDITIONAL RESPONSIBILITIES

• Digital filing of invoices and payments
• Excellent communication and presentation skills
• Working closely with the Head of Finance
• Liaising with project Leaders, sub-consultants, and suppliers
• Administrative duties

REQUIRED SKILLS AND EXPERIENCE

• Experience in Accounts Assistant role
• Knowledge of SAGE 50 Accounts

The salary range for this role is £32,000 to £37,000 per annum, depending on relevant skills and qualifications.