Accounts Assistant

The Role

📌 Role | Accounts Assistant

👥 Team | Finance / Accounts Team

🔍 Focus | Timesheets & reporting, purchase ledger, sales ledger, financial administration, general support

💡 Skills | Strong organisation, attention to detail, Excel confidence, ability to manage deadlines, clear communication

🧩 Requirements | Previous accounts/ledger experience beneficial, proactive approach, able to multitask effectively

About You

• Previous experience in a similar accounts role (including purchase and/or sales ledger) beneficial but not essential
• Strong organisational skills and attention to detail
• Confident user of Excel
• Able to manage multiple tasks and meet deadlines
• Strong communication skills and a proactive approach
• A proactive mindset towards automation and continuous improvement
• A desire to lean into technology to simplify and streamline how we operate

Key Responsibilities

Timesheet & Reporting

• Ensure all staff timesheets are submitted daily, accurately entered, and reconciled
• Produce month-end timesheet reports

Purchase Ledger

• Code and process supplier invoices, ensuring appropriate authorisation
• Manage supplier payments and resolve invoice queries
• Process employee expenses
• Reconcile supplier statements
• Ensure client-related costs are accurately recharged

Sales Ledger

• Raise and issue client invoices
• Post daily receipts and maintain accurate records
• Handle client invoice queries
• Prepare and distribute monthly cost reports to Partners for billing

Financial Administration

• Produce daily receipts reports for Partners
• Maintain and update client and supplier records (including account creation, amendments, and archiving)
• Administer client money accounts, including posting receipts/payments and opening/closing accounts
• Reconcile and post petty cash and company credit cards

General Support

• Maintain accurate digital filing systems
• Respond to ad-hoc queries from internal and external stake holders,

Systems

• IRIS (time and fees)
• ledgers
• Zero
• SOS