Accounts Assistant

Accounts Assistant

Job Purpose:

Due to recent expansion, we are looking for an additional Accounts Assistant to join our finance team. This is a great opportunity to join a high growth and fast-paced business with excellent facilities, a strong culture and great career potential.

The role will provide support to the organisations finance team by maintaining accurate financial records, assisting with day-to-day accounting operations whilst ensuring compliance with internal controls and regulatory requirements.

The role requires strong attention to detail, confidentiality and the ability to work in a fast-paced, regulated environment.

Key Responsibilities will include:

• Process purchase invoices, expense claims, and supplier payments (bi-weekly) accurately and on time
• Process and reconcile the company credit cards
• Maintain accounts payable and accounts receivable ledgers
• Raise and issue sales invoices in line with contractual and project milestones
• Monitor customer accounts, track outstanding balances, and follow up on overdue payments
• Allocate customer receipts and resolve invoice or payment discrepancies
• Assist with bank reconciliations and monthly financial reconciliations
• Prepare and post journal entries under supervision
• Assist in month-end and year-end close processes
• Maintain accurate financial records in line with accounting standards and company policies
• Support audit processes by preparing documentation and responding to queries
• Assist with budgeting and cost tracking for research, laboratory, and operational expenses
• Ensure compliance with financial regulations and internal controls relevant to the company and industry.
• Undertake ad hoc projects and analysis aligned with the role’s level and scope.

Required Skills, Personal qualities and Qualifications:

Essential:

• AAT qualification or part-qualified accountant (or equivalent experience) preferred
• Previous experience in an accounts or finance assistant role
• Experience in a biotech, pharmaceutical, research, or regulated industry is an advantage
• Proficiency in accounting software (e.g. SAP, Oracle, Xero, Sage, or similar)
• Strong Excel skills
• High level of accuracy and attention to detail
• Strong organisational and time-management skills, with Proactive approach to problem-solving
• Ability to handle confidential information professionally
• Strong communication and interpersonal skills and Ability to work independently and as part of a team

Desirable:

• Understanding of R&D cost tracking and grant funding
• Use of Oracle NetSuite and Kanbina is an advantage but not essential
• Familiarity with regulatory or compliance-driven environments
• An international mindset – Tropic employs over 20 different nationalities with entities in Singapore, Netherlands, the Philippines and LATAM
• Flexible, energetic with a positive mindset whilst working in a fast-paced environment

Additional Information:

• Location: Norwich.
• Office-based: With 1 day from home
• Permanent: (9am to 5pm)/ 5 days a week
• Parking: Available subject to eligibility criteria.
• Closing date: 1st July

Why Join Tropic?

• Diverse workforce operating in a dynamic working environment
• Excellent learning and career development opportunities
• Social events throughout the year
• Competitive compensation and benefits including Private Medical Care, Medical Cash Plan,25 days annual leave and Life Assurance