Accounts Payable Assistant

Purpose of the role

Own the accounts payable process within a fast-paced luxury retail business. Responsible for vendors and expenses reconciliation by receiving, verifying, processing invoices and allocating payments.

Responsibilities

• Process supplier invoices daily into Dynamics
• Manage shared email inbox
• Reconcile monthly supplier statements
• Run and present to the management the status of the aged creditors
• Set-up new vendor in the system
• Manage credit card reconciliation and expense claim processing
• Prepare reports and cost analysis for management review
• Bank reconciliations in multiple currencies
• Work closely with the product development and production teams to obtain invoice approval and deal with supplier queries in a timely manner
• Ad-hoc administrative duties to ensure the smooth running of the finance department

Measures of Success

• Accurate and timely invoice processing
• Reduction of the open balances within the aged creditors
• Excellent communication with internal departments and third party vendors

Qualifications, Skills, Experience Required

• A minimum of 3 years of Accounts Payable experience
• Finance experience in a retail, stock driven environment is a plus
• Good AP reconciliation skills and familiarity with the concepts of aged creditors statements
• Knowledge of basic accounting and cost allocation principles
• Excellent communication skills, in person and in writing
• Ability to deal with high volume workloads, while ensuring that detail and accuracy is maintained
• Ability to work with minimal supervision in a dynamic office environment with initiative and motivation
• Experience with the accounting software Microsoft Dynamics is a plus
• Advanced Excel skills (minimum - VLookup, linked workbooks, Pivot tables) a must