Administration Assistant

PLEASE NOTE: This role is not on the list of occupations eligible for sponsorship under the Skilled Worker route

At Weightmans, our Real Estate team advises a diverse range of public and private sector clients on some of the UK's most exciting property transactions and development projects. From acquisitions and disposals to estate management, development and regeneration, our lawyers provide commercially focused, practical advice that helps clients achieve their objectives while managing risk. The team is recognised for its technical expertise, collaborative approach and commitment to delivering exceptional client service. Whether you're looking to develop your career within a supportive and forward-thinking environment or take the next step in a nationally respected practice, you'll be joining a team that combines legal excellence with genuine opportunities for growth and progression.

Duties

As an Administration Assistant you will be report to your Team Manager and you will play an integral role in the efficient running of the team. You will assist the case handlers in the team by carrying out general case and file management duties, including tasks such as:

• Inputting data onto electronic databases
• Sending post out of the office
• Undertaking outbound telephone calls (under case handler supervision)
• Taking meeting minutes
• Setting up IT equipment
• Monitoring virtual court hearings
• Filing of correspondence, documents and notes etc. on case files
• Maintaining the filing system of all case files
• Archiving files subject to the supervision of the appropriate case handler
• Assisting with printing, saving to case and copying of all documents and preparing correspondence
• Scanning and allocating post to case plans
• Copying, scanning and printing for case handlers
• Taking telephone messages for case handlers
• Assisting in preparation of document bundles
• Printing out various documents
• Opening new files including performing necessary checks and set up etc.
  
  

This list is not intended to be exhaustive and you will be expected to perform other duties and have other responsibilities that fall within the wider remit of the role. As an Administration Assistant you will also ensure you comply with relevant Weightmans and client policies and procedures, and consistently work in accordance with our values.