Bookkeeper - Creative Recuitment Agency

We're working with a growing independent recruitment consultancy specialising in the creative industries, and they are looking for an experienced Finance & Freelance Operations Coordinator to join their London team.

This is a varied role that sits across finance, operations and freelancer management, making it an ideal opportunity for someone who enjoys having ownership, working closely with people and keeping the detail of a business running smoothly.

You'll take responsibility for the day-to-day Accounts Payable function, while also playing a key role in the onboarding and ongoing management of a busy freelance workforce.

From processing invoices and running payments through to managing contracts, timesheets, and compliance checks, you'll be central to ensuring freelancers have a seamless experience and are paid accurately and on time.

Finance & Accounts Payable

• Own the day-to-day Accounts Payable process.
• Process supplier and freelancer invoices accurately and efficiently.
• Prepare and manage regular payment runs.
• Reconcile invoices, payments and accounts.
• Manage expenses and wider finance administration.
• Maintain accurate financial records using Xero and other systems.
• Resolve invoice and payment queries promptly.
• Liaise with external accountants and provide information as required.
• Support cash-flow monitoring and financial reporting.
• Identify opportunities to improve and streamline finance processes as the business grows.

Freelance Operations

• Manage the end-to-end onboarding of freelancers from booking confirmation through to their first day.
• Collect, check and maintain all required freelancer documentation.
• Coordinate contracts and ensure paperwork is completed accurately.
• Manage right-to-work and relevant compliance checks.
• Support IR35 and employment-status administration where required.
• Set freelancers up correctly across internal systems.
• Manage timesheets and ensure they are submitted and approved on time.
• Act as a key point of contact for freelancers regarding contracts, timesheets, invoicing and payments.
• Work closely with recruiters to ensure a smooth experience for freelancers and clients.
• Keep freelancer records accurate and systems fully up to date.

We're looking for someone with around 4-5+ years' experience in Accounts Payable, Finance Operations or a similar position. Experience within recruitment, staffing, a creative agency or another freelancer-focused environment would be particularly advantageous, although it isn't essential.

• Strong Accounts Payable or finance operations experience.
• Excellent attention to detail and organisational skills.
• Experience managing multiple deadlines and payment cycles.
• Good working knowledge of accounting software, ideally Xero.
• Strong Excel/spreadsheet and financial administration skills.
• The confidence to communicate with freelancers, suppliers, clients and external accountants.
• A proactive approach to resolving issues and improving processes.
• The ability to work independently while also being a strong team player.
• A friendly, approachable and professional manner.

This is a fantastic opportunity to join a growing, independent recruitment business where you'll have genuine ownership and visibility across the company.

You'll work in a close-knit team and have the opportunity to make a real difference to how the finance and freelance operation is managed. As the business continues to grow, there will be scope for you to develop the role, improve processes and help shape the systems that support the next stage of the company's growth.

If you're an organised, dependable finance professional who enjoys combining numbers, operations and people, this could be an excellent opportunity to take on a broad and rewarding role within a creative and entrepreneurial environment.

Apply now to find out more.

Desired Skills and Experience

We're working with a growing independent recruitment consultancy specialising in the creative industries, and they are looking for an experienced Finance & Freelance Operations Coordinator to join their London team.
This is a varied role that sits across finance, operations and freelancer management, making it an ideal opportunity for someone who enjoys having ownership, working closely with people and keeping the detail of a business running smoothly.
You'll take responsibility for the day-to-day Accounts Payable function, while also playing a key role in the onboarding and ongoing management of a busy freelance workforce.
From processing invoices and running payments through to managing contracts, timesheets, and compliance checks, you'll be central to ensuring freelancers have a seamless experience and are paid accurately and on time.
Finance & Accounts Payable
* Own the day-to-day Accounts Payable process.
* Process supplier and freelancer invoices accurately and efficiently.
* Prepare and manage regular payment runs.
* Reconcile invoices, payments and accounts.
* Manage expenses and wider finance administration.
* Maintain accurate financial records using Xero and other systems.
* Resolve invoice and payment queries promptly.
* Liaise with external accountants and provide information as required.
* Support cash-flow monitoring and financial reporting.
* Identify opportunities to improve and streamline finance processes as the business grows.
Freelance Operations
* Manage the end-to-end onboarding of freelancers from booking confirmation through to their first day.
* Collect, check and maintain all required freelancer documentation.
* Coordinate contracts and ensure paperwork is completed accurately.
* Manage right-to-work and relevant compliance checks.
* Support IR35 and employment-status administration where required.
* Set freelancers up correctly across internal systems.
* Manage timesheets and ensure they are submitted and approved on time.
* Act as a key point of contact for freelancers regarding contracts, timesheets, invoicing and payments.
* Work closely with recruiters to ensure a smooth experience for freelancers and clients.
* Keep freelancer records accurate and systems fully up to date.
We're looking for someone with around 4-5+ years' experience in Accounts Payable, Finance Operations or a similar position. Experience within recruitment, staffing, a creative agency or another freelancer-focused environment would be particularly advantageous, although it isn't essential.
* Strong Accounts Payable or finance operations experience.
* Excellent attention to detail and organisational skills.
* Experience managing multiple deadlines and payment cycles.
* Good working knowledge of accounting software, ideally Xero.
* Strong Excel/spreadsheet and financial administration skills.
* The confidence to communicate with freelancers, suppliers, clients and external accountants.
* A proactive approach to resolving issues and improving processes.
* The ability to work independently while also being a strong team player.
* A friendly, approachable and professional manner.
Why Join?
This is a fantastic opportunity to join a growing, independent recruitment business where you'll have genuine ownership and visibility across the company.
You'll work in a close-knit team and have the opportunity to make a real difference to how the finance and freelance operation is managed. As the business continues to grow, there will be scope for you to develop the role, improve processes and help shape the systems that support the next stage of the company's growth.
If you're an organised, dependable finance professional who enjoys combining numbers, operations and people, this could be an excellent opportunity to take on a broad and rewarding role within a creative and entrepreneurial environment.
Apply now to find out more.

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