Company Secretary Portfolio Executive

The Service

Mishcon ENTITY is our dedicated company secretarial and governance support offering and is an essential service line for many of our innovative and entrepreneurial clients. Established in 2021, Mishcon ENTITY is specifically designed for emerging and fast-growth companies and has rapidly expanded to support a substantial number of our clients over the past 5 years. We assist companies in maintaining accurate company records through a managed service, which includes updating statutory registers and ensuring necessary filings are made at Companies House.

Duties And Responsibilities

As a Company Secretary Portfolio Executive, you will work closely with our Portfolio Manager to service our clients and grow our offering. You will have excellent attention to detail and be capable of producing a consistently high level of work. You will have an understanding of the role of a company secretary and its importance to the effective maintenance of company records. Knowledge of the law within which we provide company secretarial services is desirable, but not essential.

The responsibilities of the role are as follow:

Systems

• Manage and optimise the use of Kudocs (our software provider) for portfolio management across a large number of clients.
• Implement and maintain efficient workflows for company secretarial tasks.
  
  

Administration

• To demonstrate excellent organisational and prioritising skills to meet the demands of clients and internal stakeholders.
• Oversee the maintenance of statutory registers for all client companies.
• Ensure timely and accurate filings with Companies House.
• Manage annual compliance calendar for all clients.
  
  

Client communications

• At all times to exercise high standards of client care in a professional manner.
• Serve as an essential point of contact for clients regarding company secretarial matters.
• Ensure all client work is progressed in a timely fashion and in accordance with all statutory timeframes.
• Deliver regular updates to clients on their company's status and upcoming obligations.
  
  

Internal communications

• Liaise with other departments within the firm to ensure seamless service delivery
• Champion the service within the firm
• Provide company secretarial services to other clients with the firm, when needed.
  
  

Skills/Experience

• Ability to work as part of a team and independently.
• Strong communication skills for both internal and external stakeholders.
• Excellent attention to detail and ability to manage multiple deadlines.
• Demonstrable commitment to delivering excellent client service.
• Ability to effectively manage own workload and priorities.
• Openness to innovation and experience and desire to work with legal AI tools.
• Experience in managing company secretarial services is desirable but not essential.
  
  

Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested.

About

About Mishcon de Reya Group

The Mishcon de Reya Group is an independent, international professional services business with law at its heart, employing over 1400 people with over 650 lawyers. It includes the law firm Mishcon de Reya LLP and a collection of leading consultancy businesses that complement the firm's legal services.

Mishcon de Reya LLP is based in London, Oxford, Cambridge, Singapore, Hong Kong and UAE. The firm services an international community of clients and provides advice in situations where the constraints of geography often do not apply.The work the firm undertakes is cross-border, multi-jurisdictional and complex, centred around three increasingly entwined and connected sectors: the Innovation Economy, Private Wealth and Capital, and Real Estate. The firm is known as a disputes powerhouse with a formidable capacity firmwide for dispute resolution.

The Mishcon de Reya Group includes consultancy businesses MDR Discover , MDR Mayfair (in London, Singapore and Dubai), MDR ONE , and MDRi (in Hong Kong). The Group also includes MDR Lab , which invests in the most promising early stage legaltech companies as well as the Mishcon Academy, its in-house place of learning and platform for thought leadership.

In 2024, the Group announced its first strategic acquisition in the alternative legal services market, flexible legal resourcing business Flex Legal. It also acquired a majority stake in Somos, a global group actions management business.

We strive to create a fully diverse and inclusive workplace where all our people are empowered to fulfil their potential. We are proud of our agile working culture and are always happy to talk flexible working.