Executive Assistant

The Role

We have an exciting opportunity for an accomplished Executive Assistant to join a dynamic, entrepreneurial and fast-moving broking environment. This position will play a crucial role in supporting the CEO with key responsibilities from complex diary management to global event co-ordination. This key role offers the opportunity to be at the centre of driving the company’s success.

Responsibilities

• Manage demanding and complex diaries including international travel bookings and detailed itineraries, troubleshooting any scheduling conflicts to ensure smooth day to day engagements

• Prioritise enquiries and requests; organise conferences and client hospitality, events and seminars

• Proactively manage the CEO’s inbox, recognising what needs attention

• Co-ordinate meetings with internal and external stakeholders across different time zones

• Format and compile internal and external documentation; including agendas, minute-taking and actions for the board and committees

• Assist with special projects where necessary; produce documentation, reports, and format presentations

• Prepare and submit expense reports; meet and greet customers and clients, general office management

• Support other department heads where required with ad hoc administration and event planning for wider team

Requirements

Technical skills / competencies

• Proven experience managing complex international travel bookings, including flights, accommodation, visas, and detailed itineraries - essential

• Demonstrate previous experience in a similar role within financial or professional services – essential

• Hyper organized; excellent multi-tasking skills in a high-pressure environment - essential

• Working collaboratively, building excellent working relationships with internal and external stakeholders

• Tech savvy; advanced skills in MS Office (Outlook, Word, Excel, PowerPoint)

• Strong interpersonal skills and customer service focus - essential

• First-class problem-solving skills; resilient – essential

• Good verbal and written communication skills

• Excellent written and verbal communication, and analytical skills – essential

• Adaptable; ability to multi-task and manage time effectively, managing expectations of key stakeholders - essential

• Proactive approach to work with meticulous attention to detail - essential

• Maintains confidentiality and discretion at all times – essential

Benefits

Our rapidly growing business offers a dynamic environment for talented, entrepreneurial professionals to achieve results and grow their careers.

• Competitive salary and discretionary bonus

• Learning & Development / CPD opportunities

• Pension scheme

• Gym membership

• Employee Assistance Programme

• Electric Vehicle scheme

• Private healthcare and life assurance scheme

• 25 days holiday + Bank Holidays

• Season ticket travel loan

• Cycle to work scheme