Finance Assistant (part-time)
We are seeking a detail-oriented and proactive finance professional committed to supporting accurate, efficient financial operations and excellent service within a dynamic arts charity environment.
The Finance Assistant will support the effective daily running of the finance department across a variety of functions. Reporting to the Finance Manager, the role requires strong attention to detail, the ability to use initiative, and a commitment to the accurate processing of accounting transactions and financial information.
Working Hours: Part time, up to 22.5 hours per week. Occasional evening and weekend work may be required.
Salary: £15,736 (pro rata £26,228 FTE)
Contract: Permanent
Annual Leave: 33 days FTE, including public holidays
Responsibilities
The Finance Assistant will support the efficient and effective daily running of the finance
department across a variety of functions. Reporting to the Finance Manager, the role requires
strong attention to detail, the ability to use initiative, and a commitment to the accurate
processing of accounting transactions and financial information.
Ensure a strong focus on controls through accuracy of data input and capture into
financial systems.
This includes, but is not limited to:
• Accurately maintain the purchase ledger, ensuring daily processing of supplier invoices
in Xero, including verifying purchase orders, processing expense claims, credit card
transactions, bank payments and receipts.
• Collate and prepare the weekly supplier payment run.
• Accurately maintain the sales ledger, including generating customer invoices and credit
notes, sending customer statements, and maintaining accurate customer account
records.
• Oversee credit control, proactively chasing outstanding debts and escalating overdue
accounts to the Finance Manager as required.
• Ensure all direct debits are accurately set up, maintained, and reconciled in a timely
manner.
• Build and maintain strong working relationships with internal and external stakeholders
to ensure delivery of service excellence.
• Accountable for managing own assigned daily, weekly, and monthly tasks.
Month end processes & controls
• Support the Finance Manager to ensure month end processes are delivered on
schedule including stock takes.
• Support ad hoc postings, journal entries, and month end reporting requirements.
• Regularly complete the reconciliation of supplier statements.
• Support month end bank and balance sheet reconciliation process.
• Support the annual audit process by filing and providing required financial information
to the Finance Manager and auditors as needed.
Continuous process improvement and business efficiencies
• Challenge the status quo associated with current processes and work with
management to identify opportunities for process improvement and/or improved
control.
• Customer care – be responsible for dealing with the public and studio members to
ensure effective service and continued good relations.
Qualifications
Level 2 AAT qualification or equivalent.
• Minimum 2 years of previous experience in an accounts/bookkeeping role.
• Knowledge of charity financial and accounting procedures
• Experience of using a computerised finance system
• Proven ability to manage a purchase & sales ledger and perform bank
reconciliations.
• Strong organisational, time management and prioritisation skills, with the ability to
multi-task and deliver high quality work within tight deadlines, both independently
and as part of a team.
• Effective oral and written communication and interpersonal skills, with the ability
to challenge assumptions and practices with diplomacy and a customer-centric
approach.
• High level of attention to detail and accuracy.
• Ability to use own initiative and work proactively with minimal supervision.
• Excellent IT skills, including confidence with database management and data
reporting; proficiency in Microsoft Excel, Word and email.
For the full job description and how to apply please see our website: https://edinburghprintmakers.co.uk/about/opportunities/
