HR Operations and Recruitment Assistant
London, England, United Kingdom Full-time Posted 1 day ago
Job Description:
Position Overview
PURESEOUL is a fast‑growing, multi‑brand retailer bringing the best of Korean beauty to customers across the UK. We are looking for a reliable, organised, and detail‑driven HR Operations and Recruitment Assistant to provide essential day‑to‑day support to the HR function at our London Head Office. This role is well‑suited to someone early in their HR career who is keen to develop strong operational foundations and gain hands‑on experience in a busy, fast‑paced environment.
Role: HR Operations and Recruitment Assistant
Location: London Office (Holborn) in-person required
Schedule: Full-time (Mon to Fri, 8:00 to 4:30)
Salary: £34,000
Key Responsibilities:
HR Administration: Maintain accurate employee records in HR systems and physical files, ensuring all data is organised, up to date, audit‑ready, and compliant with GDPR.
Recruitment Support: Assist with recruitment by posting job adverts, scheduling interviews, initial phone screening, preparing candidate communications, and supporting hiring managers with coordination.
Onboarding Assistance: Prepare contracts, induction packs, and new‑starter documentation, ensuring all required right‑to‑work and onboarding materials are collected, verified, and filed correctly.
Employee Queries: Act as a friendly and professional first point of contact for routine HR queries, escalating more complex matters to senior HR staff when appropriate.
Absence & Leave Tracking: Monitor holidays, sickness, and probation‑related attendance, keeping managers and HR updated and ensuring records remain accurate.
Employee Engagement Support: Assist with organising training sessions, staff events, and internal communications to support employee engagement and development initiatives.
General Administrative Support: Provide administrative support including preparing HR letters, updating spreadsheets, assisting with audits, and supporting HR projects as required.
Dashboard & Data Management: Maintain HR dashboards, pull data from systems, and prepare accurate reports to support operational decision‑making and long‑term HR planning.
Long‑Term HR Projects: Support ongoing HR operational projects, contributing to process improvements, system enhancements, and wider strategic initiatives.
ER Case Support: Handle investigatory ER cases, including scheduling meetings, preparing documentation, taking minutes, and escalating matters to the HR Advisor or HR Manager when required.
System Maintenance: Ensure all HR documents and records are audit‑ready, correctly stored, consistently maintained, and followed up on, keeping digital and physical files tidy, organised, and compliant.
Requirements
Position Overview
PURESEOUL is a fast‑growing, multi‑brand retailer bringing the best of Korean beauty to customers across the UK. We are looking for a reliable, organised, and detail‑driven HR Operations and Recruitment Assistant to provide essential day‑to‑day support to the HR function at our London Head Office. This role is well‑suited to someone early in their HR career who is keen to develop strong operational foundations and gain hands‑on experience in a busy, fast‑paced environment.
Role: HR Operations and Recruitment Assistant
Location: London Office (Holborn) in-person required
Schedule: Full-time (Mon to Fri, 8:00 to 4:30)
Salary: £34,000
Key Responsibilities:
HR Administration: Maintain accurate employee records in HR systems and physical files, ensuring all data is organised, up to date, audit‑ready, and compliant with GDPR.
Recruitment Support: Assist with recruitment by posting job adverts, scheduling interviews, initial phone screening, preparing candidate communications, and supporting hiring managers with coordination.
Onboarding Assistance: Prepare contracts, induction packs, and new‑starter documentation, ensuring all required right‑to‑work and onboarding materials are collected, verified, and filed correctly.
Employee Queries: Act as a friendly and professional first point of contact for routine HR queries, escalating more complex matters to senior HR staff when appropriate.
Absence & Leave Tracking: Monitor holidays, sickness, and probation‑related attendance, keeping managers and HR updated and ensuring records remain accurate.
Employee Engagement Support: Assist with organising training sessions, staff events, and internal communications to support employee engagement and development initiatives.
General Administrative Support: Provide administrative support including preparing HR letters, updating spreadsheets, assisting with audits, and supporting HR projects as required.
Dashboard & Data Management: Maintain HR dashboards, pull data from systems, and prepare accurate reports to support operational decision‑making and long‑term HR planning.
Long‑Term HR Projects: Support ongoing HR operational projects, contributing to process improvements, system enhancements, and wider strategic initiatives.
ER Case Support: Handle investigatory ER cases, including scheduling meetings, preparing documentation, taking minutes, and escalating matters to the HR Advisor or HR Manager when required.
System Maintenance: Ensure all HR documents and records are audit‑ready, correctly stored, consistently maintained, and followed up on, keeping digital and physical files tidy, organised, and compliant.
Requirements
- Experience in HR administration and/or Recruitment (1 year minimum), preferably in retail or fast-paced environments.
- Strong organisational skills, attention to detail, and basic knowledge of HR processes and confidentiality.
- Good written and verbal communication skills, with a professional and approachable manner.
- Proficient in MS Office (Word, Excel, Outlook) and comfortable learning new systems.
- Positive, proactive, and willing to learn in a team-focused environment.
- Employee discount: 20% discount across online and offline stores.
- Holiday entitlement: 30 days pro rata.
- Casual dress code: Comfy and casual dress environment.
- Pension scheme: Company pension (5% employee, 3% employer).
- Professional development: Opportunities for growth and development.
- EAP Platform: Access to well-being and therapy sessions.
- BrightXchange discounts: Cashback, vouchers, and exclusive discounts.
