Medical Records Clerk

Position title

Medical Records Clerk

Description

Healthcare Management Trust (HMT) is seeking an organised, accurate and customer-focused Medical Records Clerk to join our team for 18 hours per week. This is an excellent opportunity for an individual with strong administrative and communication skills who is passionate about maintaining high-quality patient records and supporting the delivery of exceptional healthcare services.

The successful candidate will be responsible for gathering, processing and maintaining patient medical records in both electronic and physical formats, ensuring records are accurate, secure and readily available to support patient care

Main duties of the job

Responsibilities

As a Medical Records Clerk, you will play a key role in the effective management of patient records and information. Your responsibilities will include:

• Preparing patient files for admission.
• Maintaining patient records in an efficient, secure and confidential manner, ensuring compliance with GDPR and Information Governance requirements.
• Ensuring medical records and inpatient notes are available within agreed timescales.
• Filing, archiving and retrieving medical records as required.
• Scanning and attaching relevant documentation to electronic patient records.
• Ensuring patient records are accurate, complete and up to date, locating missing information where necessary.
• Continuously monitoring and maintaining data quality standards.
• Processing Subject Access Requests within required timescales.
• Liaising with Consultant Secretaries to obtain copies of clinic correspondence when required.
• Confirming and recording appropriate insurance membership and authorisation details for inpatient admissions where applicable.
• Supporting the wider team in delivering an efficient and effective records management service.
  
  

About Us

At the Healthcare Management Trust, we are driven by our Vision:

"To be the most innovative and best quality provider of niche health and social care services."

Our Purpose Is

"To make every contact count, ensuring every resident and patient receives the best possible experience and outcome."

We place residents, patients and people at the heart of everything we do. We are committed to collaboration, innovation and delivering compassionate, person-centred care tailored to individual needs.

Our Values Guide Us Every Day

• We are Caring
• We are Enterprising
• We are Resourceful
• We are Authentic
• We are Accountable
  
  

As a charitable organisation, we are proud to deliver quality and innovative care solutions to those with complex needs within marginalised community settings.

We value and support our employees and offer a range of benefits including:

• Private Medical Insurance
• 27 days annual leave plus bank holidays (pro rata)
• Opportunities for training and professional development
• Supportive and values-driven working environment
  
  

If you are an organised and motivated administrator who takes pride in maintaining accurate records and delivering excellent service, we would welcome your application.

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Job Description

Hiring organization

Employment Type

Part-time

Duration of employment

Bank

Industry

Healthcare

Job Location

Peaks Lane, Grimsby, DN32 9RP, United Kingdom

Working Hours

18

Base Salary

£12.76

Date posted

June 16, 2026

Valid through

June 28, 2026

Position: Medical Records Clerk

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