Meetings and Events Co-ordinator

Description

At RBH, every member of our team plays a part in delivering exceptional service to our guests,

our owners and our colleagues.

We Take Pride In Our Values And Strive To

• Act with Integrity
• Deliver Excellence
• Have the Ambition to continuously improve, and
• Show that we Care
  
  

Key Responsibilities – Meetings & Events Manager, Aloft Liverpool

Operational Excellence

• Oversee the management and audit of Event Temple ensuring all event details are accurately entered and function sheets are clear and comprehensive as well as Opera for billing elements.
• Cross assistance within reservations for blocks and transient where needed to support the office function.
• Maintain an effective filing system and Opera processes to ensure smooth operations and data integrity.
• Coordinate with the Hotel Reservations team to manage group bedroom blocks for events.
• Liaise with the Operations Manager and Head Chef to communicate event requirements and last-minute changes.
• Ensure all daily Meetings & Events revenue is accurately captured and charged.
  
  

Client Experience & Event Delivery

• Manage the full client journey from enquiry to post-event follow-up, ensuring a seamless and professional experience.
• Conduct and manage show-rounds for prospective clients.
• Ensure all customer requests and enquiries are handled efficiently and professionally.
• Carry out post-event follow-ups and aftersales calls to gather feedback and secure repeat business.
  
  

Team Collaboration

• Engage with the operations team and sales office team to create commercial culture, ensuring high performance and proactive client engagement.
• Support the weekly operations meeting, reviewing all upcoming events with relevant departments.
• Collaborate with cross-functional teams to support operational delivery and revenue growth.
  
  

Sales & Revenue Management

• Monitor and follow up on all enquiries to maximise conversion and client satisfaction.
• Execute proactive sales to drive new business and meet revenue targets.
• Support the delivery of monthly revenue budgets and forecasts.
• Support GM and sales team with weekly forecast reports.
• Increase the share and profitability of existing accounts while securing new business across key market segments.
  
  

Marketing & Business Development

• Represent Aloft Liverpool at exhibitions and local agency visits to promote the Meetings & Events offering.
• Collaborate with the remote sales team to drive agency relationships and new business.
• Work with marketing teams to develop and execute targeted campaigns for Meetings & Events.
  
  

Reporting & Strategy

• Analyse daily, weekly, monthly, and quarterly reports to track performance and identify opportunities.
• Stay informed on industry trends and competitor activity to maintain a competitive edge.
• Devise and deliver training strategies to engage hotel team members in identifying and converting sales leads.
• Be integral in the budget process and responsible for the delivery and execution of your department
  
  

Experience

• The employee should be a positive, pro-active, outgoing and energetic individual with a “can do” attitude
• They must have a proven track record in converting Wedding, Conference and Event enquires to confirmed sales.
• A minimum of 1 years’ experience in, Conference and Events or Sales Management role is required.
• A knowledge of Opera PMS and a M&E CRM is essential.
• The candidate must have strong organisational and communication skills with a pride in the attention to detail they take in their work.
• We are looking for highly motivated person with good business acumen and an eye for an opportunity and detail
  
  

Profit

• Execute sales strategies to drive revenue and protect profit.
• Pro-actively pursue all practices in-line with company environmental and energy saving initiatives.