Office Manager and PA
Sutton In Ashfield, England, United Kingdom Full-time Posted 1 week ago
Bellway is a FTSE 250 five-star homebuilder, headquartered in Newcastle upon Tyne, which operates 20 trading divisions across England, Scotland and Wales. The company has grown from a family firm, established more than 75 years ago, into a respected national brand, selling over ten thousand homes a year.
At Bellway we recognise that people are the key to our success, and our goal is to provide a rewarding and fulfilling career in line with our values of quality, service and trust. In addition to this we are committed to being a more inclusive employer and invite applications from a variety of backgrounds.
Our Bellway Home Space manufacturing facility is looking to recruit an Office Manager and PA to support the Senior Management Team within our state-of-the-art timber frame manufacturing facility in Sutton-in-Ashfield. This is a pivotal role offering the opportunity to play a key part in supporting senior leadership and contributing to the smooth running and continued development of a modern manufacturing facility.
The Role
Principal accountabilities of the Office Manager and PA role include:
At Bellway we recognise that people are the key to our success, and our goal is to provide a rewarding and fulfilling career in line with our values of quality, service and trust. In addition to this we are committed to being a more inclusive employer and invite applications from a variety of backgrounds.
Our Bellway Home Space manufacturing facility is looking to recruit an Office Manager and PA to support the Senior Management Team within our state-of-the-art timber frame manufacturing facility in Sutton-in-Ashfield. This is a pivotal role offering the opportunity to play a key part in supporting senior leadership and contributing to the smooth running and continued development of a modern manufacturing facility.
The Role
Principal accountabilities of the Office Manager and PA role include:
- Acting as first point of contact when dealing with correspondence and telephone calls, ensuring urgent messages are actioned immediately.
- Supporting the Senior Management Team with secretarial support including diary management and organising meetings.
- Taking minutes, typing up notes, presenting in a professional format, and following up with action trackers.
- Providing administrative support to Production Managers, including handling operational documentation, running inductions, providing induction equipment, procurement and IT support.
- Supporting with Human Resources administration including recruitment and induction process, as well as maintaining attendance records, holiday and sickness, supporting probationary reviews as well as disciplinaries and grievances.
- Managing the TMS Time and Attendance System.
- Maintain efficient filing and archive systems.
- Organising staff training.
- Liaising with Office Managers at Group and other Divisions.
- Ordering of new computers, stationery, office refreshments, mobile phones for Staff.
- Booking Fire Risk Assessments, PAT testing, etc.
- Ensuring compliance with signage across the building (HSE), coordinating HSE actions.
- Liaising with external companies as well as Bellway divisions to arrange visits and factory tours.
- Welcoming visitors and setting up meeting rooms.
- Ensuring lobby, reception and kitchen areas are maintained.
- Ensuring a good standard of housekeeping, ensure noticeboards and all displayed certifications are kept up to date.
- Co-ordinating travel and accommodation arrangements.
- Attending H&S meetings as office representative (taking minutes).
- Organising office functions and ad hoc charitable or fund-raising events within the company.
- Experience of working in a secretarial/PA role supporting Director level roles.
- GCSE Maths and English - Grade 4/C or above (or equivalent).
- Excellent administration and organisation skills
- Creating, updating, enforcing and maintaining office wide processes.
- Strong communication and listening skills
- Ability to prioritise workload and meet tight deadlines
- Demonstrates a high level of discretion and confidentiality
- Ability to work independently as well as part of a team
- Proficient IT skills along with a good working knowledge of Microsoft Office (Word, Excel and outlook) and the ability to adapt to new systems
- Committed to diversity and inclusion
- Willing to be flexible in respect to day to day duties and hours worked.
- 4 days in the office and 1 day from home.
- Competitive salary
- Competitive annual bonus
- 25 days holiday, plus bank holidays
- Contributory pension scheme
- Access to discounts and benefits portal
- Sharesave Scheme
- Cycle to Work Scheme
- Life assurance
