Paralegal

The Role:

Q8 Aviation is seeking a highly organised and detail-oriented Paralegal to support the Legal Manager and Company Secretary across day-to-day commercial legal matters, entity management, and the company’s compliance programme.

This role is integral to a small, high-performing team, ensuring adherence to corporate governance requirements, maintaining accurate corporate records, and providing efficient legal and administrative support to the wider business.

Responsibilities:

●    Support compliance activities, including reviewing and updating internal policies and procedures, including KYC processes.

●    Conduct KYC checks and due diligence, maintaining accurate and up-to-date records and databases.

●    Assist with the review and drafting of NDAs and other commercial contracts.

●    Provide company secretarial support, including the incorporation, maintenance, management, and dissolution of group entities.

●    Manage Companies House filings and other corporate governance submissions, ensuring statutory records are accurate and up to date.

●    Liaise with international corporate service providers to support the administration and maintenance of non-UK entities.

●    Act as a key point of contact for internal stakeholders, liaising with group functions and departments to support legal, company secretarial, and compliance activities.

●    Maintain statutory books, corporate records, and organisational documentation across the group.

●    Track key deadlines and regulatory filings, including annual reports, confirmation statements, and other statutory obligations.

●    Maintain and update group organisational charts and entity data.

●    Prepare board minutes, written resolutions, and other corporate governance documentation, and liaise with external and overseas counsel where required.

●    Support insurance-related administration, including coordination of renewals and documentation (if applicable).

●    Provide general administrative support to the legal, company secretarial, and compliance functions.

●    Monitor and report on relevant legislative and regulatory developments impacting the business.

Desired qualifications and requirements:

●    Law degree and/or paralegal qualification (or equivalent).

●    1–2 years’ experience as a paralegal, ideally within a law firm or in-house legal team.

●    Experience reviewing and drafting commercial contracts, including NDAs.

●    Good understanding of corporate governance principles.

●    Strong written and verbal communication skills, with the confidence to engage directly with business stakeholders.

●    Ability to work independently, take ownership of tasks, and deliver accurately within tight deadlines.

●    Highly organised, methodical, and detail-oriented, with a strong focus on completing work to a high standard.

●    Excellent time management skills, with the ability to prioritise and manage multiple workstreams simultaneously in a fast-paced environment.

●    Experience using equity management software is desirable but not essential.

Personal Attributes

●    Proactive and self-starting, with a willingness to take initiative and go the extra mile when needed.

●    Outgoing and comfortable building relationships across different teams and levels of seniority.

●    A strong team player who enjoys supporting a busy, collaborative legal and company secretarial function.

●    Keen to develop professionally, with potential and interest in pursuing the SQE qualification.