Estates Admin Support - 6 month contract

Estates Admin Support - 6 month contract JOB TITLE: Estates Admin Support REPORTING TO: Head Of Estates JOB PURPOSE: To provide administrative and information-management support to the     Estates Department, ensuring property, asset, compliance and maintenance information is accurate, accessible and appropriately maintained across the organisation’s 28 homes. MAIN RESPONSIBILITIES About the role ·       To provide administrative and information-management support to the Head of Estates. ·       To create and maintain accurate property and asset registers, including key asset, installation, servicing, warranty and replacement information. ·       To create maintain consistent electronic property records, folder structures, document control and archive arrangements across all 28 homes. ·       To review RAMS and create project plans and create PTW (Permits to Works) Risk Assessments and Contractor Information packs for Planned works. ·       To develop Project Management Plans and ensure actions are managed effectively. ·       To review existing plans and create a suite of property plans and associated information, using Microsoft Visio, ensuring plans are kept up to date with any changes . ·       To review and maintain available asbestos, compliance, PPM and certification records, identifying missing or outdated information and escalating actions where required. ·       To review Fire Risk Assessment (FRA) action plans and maintain accurate records of compliance inspections and certification. ·       To provide administrative support in managing Local Estate Action Plans (LEAPS). ·       To collate historic property, maintenance, repair, refurbishment, survey, contractor, warranty and compliance information and ensure relevant information is transferred to current property records. ·       To manage all contractor compliance records including contracts SLAs, Insurances ·       Keep up to date records of all warranty’s for all equipment and assets at each home. ·       To support the preparation of asset repair, replacement and lifecycle information to assist with planned maintenance, capital planning and future expenditure. ·       To identify missing, duplicated, outdated or inconsistent information and maintain an appropriate audit trail of outstanding actions. ·       To produce progress reports and information for the Estates Manager and support quality assurance and handover of the property information system. ·       To liaise with Estates staff, contractors and other relevant colleagues, escalating matters requiring technical or specialist input. About the company Philosophy of Care - At Beaumont, we aim to provide a safe, clean, relaxed and homely environment in which care, wellbeing and comfort are of prime importance. Required Criteria • Full driving licence and ideally your own transport are essential to the role • knowledge within maintenance support • Car and driving licence • admin skills and computer admin experience Desired Criteria • Experience/knowledge of maintenance useful Skills you'll need