Executive Assistant & Business Support

We’re looking for an organised, proactive person who enjoys variety and takes pride in helping a business run smoothly.

You’ll provide EA support to RedLaw’s two founding Directors, while also supporting our recruitment team, Operations Manager and Marketing Director. From coordinating interviews and managing diaries to helping with social media, events and business projects, you’ll make a valued contribution across the business.

About RedLaw

Founded in 2009, RedLaw is an award-winning legal recruitment business working with leading UK and US law firms. We help firms grow through partner, team and associate appointments, and support lawyers with important career decisions.

Our reputation is built on deep market knowledge, longstanding relationships and honest advice. We’re proud to have won Best Professional Services Recruitment Agency at the Recruiter Awards for three consecutive years. We’re also employee-owned, giving our people a voice in the business and the opportunity to share in its success.

Our culture

We offer a grown-up, friendly and supportive working environment, built on trust, respect and collaboration. We focus on quality over quantity, give people autonomy and value the contribution each person makes.

You’ll join a close-knit team where colleagues help one another and where a thoughtful, professional approach is appreciated.

The role

Your responsibilities will span four main areas:

Executive support

• Manage the Directors’ diaries, meetings, travel and day-to-day administration.
• Liaise with senior clients and candidates, coordinating interviews and appointments.
• Arrange board meetings, prepare documentation and help keep actions moving.
• Provide personal administrative support when required and handle confidential information with discretion.

Recruitment administration

• Support the Directors and wider team with the administration of recruitment assignments.
• Keep our CRM, assignment records and interview and offer updates accurate.
• Format CVs, coordinate agreements through DocuSign and assist with correspondence.
• Help manage the central administration inbox and respond to team requests.

Marketing support

• Support the Marketing Director with day-to-day administration, tasks and projects.
• Help prepare, schedule and publish social media content, supporting RedLaw’s online presence.
• Help organise marketing materials and track project actions and deadlines.

Operations support

• Assist the Operations Manager with business projects and everyday office requirements.
• Help coordinate employee onboarding and offboarding.
• Liaise with suppliers and assist with IT and company mobile phone administration.
• Support internal events and help maintain a welcoming, well-organised office.

About you

You’ll bring experience in an EA, PA or varied business support role, ideally within recruitment or professional services. You’ll be comfortable working with senior stakeholders and balancing requests from several colleagues.

We’re looking for someone who:

• Is organised, accurate and able to prioritise changing demands.
• Takes initiative, anticipates needs and follows tasks through.
• Communicates clearly and builds positive working relationships.
• Uses sound judgement and handles sensitive information discreetly.
• Is confident with Microsoft Office, databases and learning new systems.
• Enjoys contributing across a small, collaborative business.
• Has an interest in marketing and social media; practical experience would be welcome.

You’ll enjoy a grown-up working environment where ownership, reliability and a calm, organised approach are valued.

What we offer

• Hybrid working, with two days working from home each week.
• 25 days’ annual leave.
• Two additional wellness days.
• Your birthday off.
• A monthly wellness allowance through Heka.
• Profit share through our Employee Ownership Trust.
• A supportive team and a varied role with scope to develop your skills.

Interested?

We’re open to discussing flexible hours and working patterns with the right person.

Please email Nicola Smith, RedLaw Operations Manager: Nicola.smith@redlawrecruitment.com