Facilities Coordinator

Job Title: FacilitiesCoordinator

CBRE Global Workplace Solutions is a leading globalprovider of integrated facilities and corporate real estate management. We arerecruiting a Facilities Coordinator to join the team located inBracknell.

Thesuccessful candidate will be responsible for providing the operational deliveryof all Facility Management services.

Key Tasks

• Primary focus on delivery of all FM Operations SLA’s inaccordance with KPI & Output measurements
• Co-ordinate with FM Operations and Critical Service teams todeliver service level agreements
• Support/Monitor 3rd party maintenance supplier activitieswhen required and report any corrective works arising
• Comply with HSE requirements as outlined within the SLA andas instructed by the company policy
• Act as a part of site Emergency team i.e. Fire Marshall, asrequired for emergency control activities
• Report all accidents, occupational illnesses and emergenciesin relevant books/documentation
• Ensure all contractors, under sphere of control, operatewithin appropriate SHE processes and client HSE standards
• Conduct monthly self-assessment SLA checks in support ofquarterly contract performance requirements
• Responsible for the image and visual standards of the site/staking ownership of any issues or concerns
• Carry out Mail Room activities including receipt, sortingand distributing incoming and outgoing post to and from mail collection points,keeping post tray names up to date, ensuring areas are tidy and thatuncollected post is distributed
• Check that printers and photocopiers are supplied with paperand change toner cartridges when required
• Monitor and maintain stationery levels
• Deliver goods received to correct destination/person
• Co-ordinate site waste and recycling arrangements
• Carry out statutory fire testing and associated checks
• Co-ordinate with Security and report any faults on accessentry system where necessary
• Raise Purchase Orders for goods or services as required, incompliance of business controls at all times
• Approve invoices; goods received notes and statements forpayment purposes
• Act as responsible person in line with DFA to carry out costcontrol function
• Take ownership and understand customer requirements and beable to demonstrate the ability to close out concerns and ensure customer iskept appraised at all times
• Act as deputy in the absence of line management
• Provide and arrange cover for the FM team as defined by linemanagement
• In addition to the tasks mentioned above, other activitiesand responsibilities may be individually defined
  
  

Person Specification

• Strong PC skills, MS Office
• Self-motivated and resourceful
• Good administrative skills
• Well organised and good prioritisation and planning skills
• Key focus for this role is to ensure that all FM servicesare delivered in a confident and efficient manner
• Service orientated attitude combined with innovativethinking
• Knowledge and awareness of the facilities managementindustry
• Practical experience in working with supply partners todeliver a seamless, integrated service
• Customer services experience and the ability to communicateat all levels