HR Operations Coordinator, Northern Europe - F/M

As HR Operations Coordinator, you will provide HR support to our Moncler and Stone Island retail network across UK, Ireland and Northern Europe.

You will work closely with the HR Manager for the region, with the opportunity to learn and develop across various aspects of the HR function:

Responsibilities and tasks:

HR & Payroll administration

• Prepare, maintain, and update employee records, personnel files, legal documents, and other employment-related documentation
• Develop and maintain HR databases, systems (currently SuccessFactors), and electronic filing systems.
• Conduct regular audits of personnel files
• Ensure the time and attendance system (UKG) is accurately maintained and ready for payroll processing in line with country-specific deadlines
• Support the HR Manager with monthly payroll processes across the different countries in the region
• Ensure all employee benefits schemes are administered in line with monthly deadlines.

Recruitment and Onboarding

• Support the HR Manager with the recruitment of store roles across the region, including drafting job adverts, reviewing applications and CVs, scheduling interviews, and supporting candidate screening.
• Update job descriptions and job specifications as required.
• Manage the onboarding process for all new starters, including issuing e-offers, contracts of employment, and coordinating PMS and payroll onboarding

People Management System (SuccessFactors)

• Regularly update and maintain the HR system, ensuring all employee information is accurate and up to date
• Conduct regular audits to monitor visa, work permit, and passport expiry dates, ensuring compliance.
• Ensure employee contact details are accurate and consistently updated across all systems

HR Operations

• Support the HR Manager in tracking employee probation periods and ensuring appropriate action is taken where required.
• Monitor attendance across regions and flag any areas of concern
• .Support managers with first-line HR queries

Employment law and Company Policies

• lMaintain a strong understanding of company policies across the region
• Keep up to date with relevant local employment laws and market trends

Other responsibilities

• Participate in ad hoc HR projects as required.

Requirements

• Previous experience or an educational background in HR, recruitment, orbusiness.
• Proficiency in Microsoft Office applications, particularly Excel
• Excellent interpersonal skills, with strong attention to detail and a proactive, solution-focused approach.
• Strong communication skills, with a high level of written and spoken English.
• A genuine interest in Human Resources, retail, and luxury fashion.
• Enthusiastic and proactive, with a structured, organised, and responsive working style.
• Ability to work independently under tight deadlines, as well as collaboratively within a team.