Inbound Logistics Coordinator

Role:

The Logistics Coordinator at Phoebe Philo oversees and optimises inbound logistics, ensuring timely and accurate receipt of goods. The role coordinates with suppliers, manages inventory, monitors deliveries, and supports cross-functional communication to maintain quality, compliance, and efficient operations.

Responsibilities:

• Support the Transport Logistics Manager in coordinating the transportation of goods, selecting the most appropriate mode of transport based on cost, lead time, and product requirements.
• Prepare and submit customs documentation, including import and export declarations, certificates of origin, and other required paperwork. Ensuring that all documentation and agreements are accurate and complete.
• Submit necessary documentation to customs authorities and support with any required inspections or audits.
• Coordinating with the warehouse(s) to ensure timely receipt, quality check and storage of finished goods.
• Coordinating pickup and delivery times with clients and carriers.
• Preparing necessary shipping documents, including bills of lading, commercial invoices, and customs declarations.
• Determining the most efficient routes for all inbound shipments based on factors such as distance, time, cost, and regulatory requirements, ensuring timely dispatch and delivery.
• Maintain accurate and up-to-date records of all logistics activities, including shipment documentation, customs declarations, and invoices.
• Ensure compliance with transportation regulations.
• Verify the accuracy of supplier documentation for each shipment, including pre-advice for DCs.
• Review and discuss weekly deliveries with internal Production teams.

Required Experience and Skills:

• Strong coordination and organisational skills, with the ability to manage multiple shipments and priorities.
• Good working knowledge of customs clearance, import documentation, HS/HTS codes and international trade compliance.
• Experience within the fashion or retail industry.
• Excellent attention to detail when reviewing supplier, shipping and customs documentation.
• Clear and proactive communication skills for working with suppliers, carriers, warehouses, 3PL providers and internal teams.
• Strong problem-solving skills, with the ability to resolve shipment delays, customs issues and documentation discrepancies promptly.
• Ability to maintain trackers, creating ASNs and preparing weekly reports.
• Italian language beneficial but not a requirement.
• Ideally experienced with ERP/WMS systems.
• Advanced knowledge of Microsoft Excel is essential.