Office Coordinator

Forvis Mazars is a leading global professional services network providing audit & assurance, tax, and advisory services. Forvis Mazars in the UK spans 14 offices across the nation and has over 3,400 professionals, with 190 partners. We have a clear purpose and a shared commitment to shape a better future. Forvis Mazars is a leading global professional services network providing audit & assurance, tax, and advisory services.

Forvis Mazars in the UK spans 14 offices across the nation and has over 3,400 professionals, with 190 partners. We have a clear purpose and a shared commitment to shape a better future. You'll join a collaborative and inclusive team where you're supported to grow your skills, explore new opportunities, and contribute from day one.

You'll work with a diverse client base, develop meaningful connections, and gain experience that extends beyond your local team. Together, we grow, belong and impact. #LI-JH2 #LI-DNP About the role The Office Coordinator is responsible for providing effective support in office, delivering essential support to staff members and managing the diaries of several Partners.

The Office Coordinator is expected to deliver exceptional client service in all aspects of their role. This is predominantly an office-based role. Continually assess the effectiveness of processes and procedures reporting back to the Office Manager. Continually seek ways to make full use of technology to improve processes and efficiency and to promote agile ways of working and reduce reliance on paper.

Pro-actively develop effective working relationships with Partners and Managers around the office to understand their needs and offer advice and solutions to problems and improve ways of working. Deliver exceptional service in the office, with a particular emphasis on front-of-house operations.

Provide support for the day-to-day facilities operations, helping to maintain a welcoming, clean, secure and safe working environment for team members and visitors.

Support with local application of Forvis Mazars' Health and Safety policy to include: First aid and incident reporting Fire drills Office inspections Inductions for new team members Providing health and safety feedback to Office Manager Assist with visitor and contractor visits Conduct Right to Work checks in the office for new joiners and ensure effective onboarding, including executing first day plans and facilitating office tours with particular emphasis on health and safety requirements.

Provide basic IT troubleshooting in the office, escalating issues promptly to relevant stakeholders, including the IT team and Office Manager. Provide switchboard support. Support and organisation of local office events, working with the events team for guidance and support where applicable. Support with the management of post in local office, as well as couriers.

Provide effective diary management support to Partners to include: Scheduling internal and external meetings, ensuring meeting specific requirements are met, and liaising with internal/external stakeholders as necessary. Understanding technical requirements (MS Teams) for virtual meetings. Supporting with meeting clashes and proactively reviewing Partners' diaries. What we are looking for Experience in a similar role.

Experience of supporting health and safety compliance in the workplace. Strong attention to detail, organisational and multi-tasking skills. Strong problem-solving abilities to address and resolve issues promptly and efficiently. Exceptional communication, presentation and interpersonal skills. A strong team player who works collaboratively. Passion for providing excellent client service.

Flexible with the ability to work effectively under pressure and manage conflicting priorities. Advanced MS Office skills (specifically Word, Excel and PowerPoint). Diversity, Equity & Inclusion At Forvis Mazars diversity, equity and inclusion are central to our values. We value our people's unique backgrounds, perspectives, and experience, and know this diversity create better outcomes for our clients.

We seek to attract, develop, and retain the best talent, inclusive of sex, ethnicity, disability, socio-economic background, sexual orientation, gender identity, nationality, and faith. We select candidates based on skills, knowledge, qualifications, and experience and aim to support all our team members to reach their potential.

At Forvis Mazars, we promote an environment in which you can grow your skills, belong to a team that values your ideas, and make an impact that matters. At Forvis Mazars diversity, equity and inclusion are central to our values. We value our people's unique backgrounds, perspectives, and experience, and know this diversity create better outcomes for our clients.

We seek to attract, develop, and retain the best talent, inclusive of sex, ethnicity, disability, socio-economic background, sexual orientation, gender identity, nationality, and faith. We select candidates based on skills, knowledge, qualifications, and experience and aim to support all our team members to reach their potential.

At Forvis Mazars, we promote an environment in which you can grow your skills, belong to a team that values your ideas, and make an impact that matters. Forvis Mazars is a leading global professional services network providing audit & assurance, tax and advisory services. In the UK, we're home to more than 3,400 professionals and 190 partners across 14 offices, all united by a shared purpose: shaping a better future.

Whether you're starting your career or taking your next step, you'll find opportunities to learn, develop and make a meaningful contribution from day one. We believe the best ideas come from different perspectives, so you'll be encouraged to bring your whole self to work, collaborate with talented people across our firm, and build relationships that help you grow.

At Forvis Mazars, you'll belong to a local team, benefit from global opportunities, and make an impact for our clients, communities and each other. Together, we grow, belong and impact. We recruit most of our opportunities on a rolling basis, so roles may close earlier than advertised if they receive a high volume of applications. We encourage you to apply as soon as possible.

As we've recently transitioned to a new application portal, there may occasionally be some unexpected issues. While everything should run smoothly, if you experience any issues or something doesn't look quite right, please get in touch with our recruitment team and we'll be happy to help. We want to get to know the real you.

Applications written in your own words help us understand your experiences, motivations and potential, so we'd encourage candidates not to rely on AI-generated answers. At Forvis Mazars, we believe great careers start with great experiences. That's why we're committed to providing a transparent, respectful and people-centred recruitment process.

Every application is reviewed by our team, and all candidates will receive an outcome, regardless of the result.