Office Manager

Licensed sponsor Kingston upon Hull Posted 1 day ago

A Snapshot of Your Day

You’ll provide administrative and operational support across port activities, helping ensure the smooth coordination of daily operations. Working closely with both internal teams and external stakeholders, you’ll support logistics, documentation, and office processes. Your role will be dynamic, adapting to evolving business needs, with a proactive approach key to success. You’ll typically work within core office hours, with flexibility to support the port’s 24/7 operations when required.

Key Responsibilities:

Manage office operations, including administrative support, facilities management, and office supplies procurement.
Coordinate and schedule meetings, appointments, and travel arrangements for team members.
Effective Communication – Sharing safety alerts, toolbox talks, procedural updates, and ensuring safety information reaches all employees and contractors.
Relationship Building – Encouraging a positive safety culture by engaging with employees, contractors, and visitors on safety matters.
Ensure all administrative requirements for the department are met effectively and efficiently.
Maintain office organisation and cleanliness, ensuring a welcoming environment.
Assist in budget management and expense tracking for office-related costs.
Support HR functions, including onboarding new employees and maintaining personnel records.
Take ownership of key documentation and compliance processes, ensuring accuracy and high standards
Play a key role in financial administration, confidently managing invoices and tracking spend
Organise travel, meetings, and site logistics—making complex coordination look effortless
Create a well-run, organised office environment that supports team productivity
Provide direct support to the Global Head of PREA, gaining exposure to senior leadership

What You Bring

Experience in office management or a similar administrative environment (preferred)
A hands-on, proactive approach with the ability to take initiative
Excellent interpersonal skills, with confidence working across all levels of a large organisation
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
Proven experience with SAP and ARIBA or equivalent 
Ability to work independently and as part of a team.
Strong problem-solving skills and a proactive approach to challenges.

Who is Siemens Gamesa?

Siemens Gamesa is part of Siemens Energy, a global leader in energy technology with a rich legacy of innovation spanning over 150 years. Together, we are committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible.

As a leading player in the wind industry and manufacturer of wind turbines, we are passionate about driving the energy transition and providing innovative solutions that meet the growing energy demand of the global community.

At Siemens Gamesa, we are constantly seeking talented individuals to join our team and support our focus on energy transformation.Find out how you can make a difference at Siemens Gamesa: https://www.siemens-energy.com/global/en/home/careers/working-with-us.html

Our Commitment to Diversity

Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fuelled by multiple nationalities. We celebrate character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

Rewards/Benefits

Become a part of our mission for sustainability: Clean energy for generations to come
A global team of diverse colleagues who share passion for renewable energy
Trust and empowerment to make your own ideas reality
Personal and professional development to grow internally within our organization
Employer-funded pension
Attractive remuneration package (fixed/variable)
Local benefits such as subsided lunch and public transport tickets, employee discounts and much more

Siemens Gamesa is an equal opportunity employer and maintains a work environment that is free from discrimination and where employees are treated with dignity and respect. Employment at Siemens Gamesa is based solely on an individual's merit and qualifications, which are directly related to job competence.

Siemens Gamesa does not discriminate against any employee or job applicant on the basis of race, ethnicity, nationality, ancestry, genetic information, citizenship, religion, age, gender, gender identity/expression, sexual orientation, pregnancy, marital status, disability or any other characteristic protected by applicable laws, rules or regulations.

We adhere to these principles in all aspects of employment, including recruiting, hiring, training, compensation, promotion and benefits.