Project Administrator and Document Controller

Role Purpose

We are seeking a highly organised and proactive Project Administrator and Document Controller to join our team in the cable lay and burial sector. The successful candidate will play a critical role in supporting project operations by ensuring that all administrative tasks and document control procedures are efficiently managed. This position requires a keen attention to detail, excellent organisational skills, and the ability to work collaboratively in a fast-paced environment.

Key Areas of Responsibility

Document Control

• Manage, control, and distribute project-related documents, drawings, and reports
• Ensure that all project documentation is filed, archived, and easily retrievable according to company standards and project requirements.
• Maintain document registers, ensuring accuracy and currency.
• Ensure compliance with project and industry-specific documentation standards.
• Handle the flow of documentation between internal teams, clients, contractors, and other stakeholders.
• Assist with internal and external audits by providing required documentation and records.
• Monitor deadlines, report any compliance issues, and follow up on action items.
• Serve as the point of contact for document control queries and provide guidance on document management processes.
• Liaise with clients, subcontractors, and suppliers to ensure effective communication and document exchange.

Project Administration

• Provide general administrative support to project managers and teams, including scheduling meetings, booking travel arrangements, and handling correspondence.
• Prepare and distribute meeting agendas, minutes, and reports as required.
• Assist in the preparation and formatting of documents, presentations, and project proposals.
• Maintain and update project management systems and databases.
• Coordinate with procurement, finance, and other departments to facilitate smooth project execution.

Education and Qualifications Specific to Role 

Essential Qualifications

• Proficiency in document management systems (DMS), project management software, and Microsoft Office Suite.

Desirable Qualifications or Equivalent Experience

• Familiarity with engineering drawings, technical documentation, and industry standards (e.g., ISO, IMCA) is preferred.