TEAM / ADMIN ASSISTANT
London, England, United Kingdom Full-time Posted 3 days ago
About Wovenlight
WovenLight is creating a new category of investment firm. We combine traditional private equity investing with deep capabilities in AI and machine learning — in order to drive outsized value creation at our portfolio companies.
We do this as an "active co-sponsor", co-underwriting deals with top-tier Private Equity firms and deploying our own in-house team of data scientists, engineers, and strategists to execute value creation projects at the companies we invest in. Investing across North America and Europe, we currently have four portfolio companies.
To execute our mission we are building an integrated team of world class data, investment, technology and operations professionals.
About The Role
We are looking for a proactive and highly organised Team / Admin Assistant to join our Operations team, supporting our Deployment Strategy Principals and Directors. This is an exciting opportunity for someone who thrives in a dynamic environment, takes ownership of their work and enjoys being the person who makes everything run smoothly.
The role reports to the Office Manager, with responsibility for providing day-to-day administrative and operational support across the team. You will also provide holiday cover for the Office Manager.
Key Responsibilities
Diary & Travel Management
SKILLS & EXPERIENCE
This is a hybrid role based at our City of London office at One Leadenhall, 1 Leadenhall Street, EC3V 1AB. We offer a flexible working pattern and are happy to discuss the balance of office and remote working with the successful candidate.
Other Information
Our core team is based in London. Interviews for this role will be conducted via a combination of phone, video-conference and in person.
WovenLight is committed to equal employment opportunity regardless of sex, race, religion, ethnicity, nationality, disability, age, sexual orientation, gender identity or any other basis as protected by applicable law.
Please note we are not seeking agency support in relation to this role at this time.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
WovenLight is creating a new category of investment firm. We combine traditional private equity investing with deep capabilities in AI and machine learning — in order to drive outsized value creation at our portfolio companies.
We do this as an "active co-sponsor", co-underwriting deals with top-tier Private Equity firms and deploying our own in-house team of data scientists, engineers, and strategists to execute value creation projects at the companies we invest in. Investing across North America and Europe, we currently have four portfolio companies.
To execute our mission we are building an integrated team of world class data, investment, technology and operations professionals.
About The Role
We are looking for a proactive and highly organised Team / Admin Assistant to join our Operations team, supporting our Deployment Strategy Principals and Directors. This is an exciting opportunity for someone who thrives in a dynamic environment, takes ownership of their work and enjoys being the person who makes everything run smoothly.
The role reports to the Office Manager, with responsibility for providing day-to-day administrative and operational support across the team. You will also provide holiday cover for the Office Manager.
Key Responsibilities
Diary & Travel Management
- Complex diary management for Principal and Director level members of the Deployment Strategy team
- Arranging and coordinating domestic and international team travel, including flights, hotels and transfers
- Managing itineraries and ensuring all logistics are confirmed in advance
- Providing administrative support to the wider team, including drafting correspondence, managing emails and handling day-to-day queries
- Providing holiday cover for the Office Manager, including facilities management and office operations
- Managing meeting room bookings, visitor registration and front-of-house coordination
- Ordering and managing office supplies, stationery and equipment
- Liaising with building management, IT support and external suppliers as required
- Supporting the onboarding process for new starters, including preparing welcome communications, desk set-up and coordinating access passes and IT equipment
- Assisting with pre-employment administration including background checks, reference requests and right-to-work documentation
- Supporting probation and onboarding milestone tracking
- Playing an active role in the social committee, helping to organise team events, celebrations and office initiatives
- Owning the coordination and management of team merchandise and promotional swag
- Supporting with expenses processing and basic finance administration
- Assisting with vendor and supplier coordination, including IT equipment procurement and office services
SKILLS & EXPERIENCE
- 2-3 years of experience in a similar administrative or team assistant role
- Excellent written and verbal communication skills, with strong attention to detail
- Highly proficient in Microsoft Office packages (Outlook, Word, Excel, PowerPoint, Teams)
- Experience with Slack and Notion, or similar collaboration tools
- Strong organisational skills with the ability to prioritise and manage multiple tasks simultaneously
- Proactive, self-motivated and able to work independently with minimal supervision
- Discreet and professional, with experience handling sensitive and confidential information
- Flexible and adaptable, comfortable working in a fast-paced and evolving environment
- Previous experience in a professional services, financial services or technology environment
- Familiarity with finance and operations tools such as Xero, Float and Airtable (advantageous but not essential)
- Experience supporting senior stakeholders at Director or Partner level
- 25 days annual leave, excluding bank holidays
- Office closed between Christmas and New Year — this does not affect your annual leave entitlement
- One paid day off to move house
- Pension: 9% total contribution (2% employee / 7% employer)
- Private Medical Insurance (PMI)
- Critical Illness cover
- Life Assurance
- Income Protection
- Business travel insurance
- Eye test reimbursement
- Salary sacrifice (Nursery & Cycle to Work)
This is a hybrid role based at our City of London office at One Leadenhall, 1 Leadenhall Street, EC3V 1AB. We offer a flexible working pattern and are happy to discuss the balance of office and remote working with the successful candidate.
Other Information
Our core team is based in London. Interviews for this role will be conducted via a combination of phone, video-conference and in person.
WovenLight is committed to equal employment opportunity regardless of sex, race, religion, ethnicity, nationality, disability, age, sexual orientation, gender identity or any other basis as protected by applicable law.
Please note we are not seeking agency support in relation to this role at this time.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
