4254 Head of Knowledge, Information and Records Management
Head of Knowledge, Information and Records Management leads four teams providing information, knowledge, records and library services to Welsh Government.
The postholder acts as Departmental Records Officer (DRO) ensuring compliance with the public records act and that policies and systems are in place to manage our records in line with the regulation. The postholder works with others across the organisation and with Arms Length Bodies (ALBs) to ensure effective information management and provide advice on compliance, systems and support with issues. The postholder provides advice to inquiry response teams and e-discovery services to ensure that evidence is carefully selected and transferred.
As DRO the postholder ensures the secure transfer of records in or out of the organisation as part of machinery of government change. This includes engagement with the other party at all levels, providing advice and training as well as ensuring that the body has appropriate systems and mechanisms in place to manage the transferred records.
The DRO is responsible for the operational elements of records management who support the Electronic Records and Document Management System (EDRMS) and also manage the archiving of paper records and ongoing storage. DRO has oversight of the work to ensure compliance with Public Records act and Freedom of Information Act section 46. This role also ensures that all records work is aligned and that teams work together to achieve common goals as required.
As Head of Profession, the postholder is responsible for developing and leading the Knowledge and Information Management (KIM) profession across Welsh Government, providing advice and guiding and supporting recruitment for KIM posts. This includes providing advice and support on professional issues to KIM professionals in Culture Division as well as advice to senior leaders in Culture Division on KIM recruitment and professional matters.
The Head of Profession also represents Welsh Government in cross Civil Service groups and on professional groups. The postholder interacts on a regular basis with colleagues in other administrations, e.g. Government Digital Services, to share knowledge, benefit from expertise and ensure that records management in particular is aligned with National Archives requirements.
Also responsible for the Departmental Knowledge and Information Managers (DKIMs) network and ensuring that DKIMs have good communication both ways to support their work in championing good practice and resolving business issues. This forms part of wider work to promote good practice and develop better understanding of the importance of information management cross government.
Provide senior level KIM input on Security Board, Collaboration Scrutiny and Solution Design Authority (SDA).
As Chief Librarian the post is leads the development of the library services and oversees the WG Publications Archive in compliance with Re-use of Public Sector Information (PSI). The postholder also advises on copyright matters and use of the Open Government Licence.
