Accounts Payable Administrator

Job Description

ACT is a high-end residential contractor with a strong track record of delivering exceptional projects across London. Following continued success, the business is entering an exciting new phase of growth, expanding into the Home Counties and Surrey through a newly established group structure.

We are seeking an experienced and detail-oriented Accounts Payable Administrator to join our finance team on a six-month fixed term contract, supporting our projects through accurate and timely invoice management.

Job Requirements

• Previous experience in an accounts payable role, preferably within the construction or a project-based environment.
• Solid understanding of construction documents including purchase orders, subcontract agreements, and delivery notes.
• Familiarity with the Construction Industry Scheme (CIS) is a distinct advantage.
• Proficiency in accounting and project management software such as Xero, Procore, or ApprovalMax.
• Strong Microsoft Excel and data entry skills with a high level of accuracy.
• Excellent attention to detail with the ability to manage a high volume of transactions.
• Strong communication and interpersonal skills for effective collaboration across project and finance teams.
• Ability to work independently, prioritise effectively, and meet deadlines in a fast-paced environment.

Job Responsibilities

• Receive, review, and process supplier and subcontractor invoices accurately and in a timely manner.
• Match invoices to purchase orders, delivery notes, and subcontract agreements.
• Verify pricing, quantities, and approvals in line with project budgets and contracts.
• Liaise with site managers, quantity surveyors, and procurement teams to resolve invoice discrepancies.
• Maintain accurate records of invoices, credits, and all supporting documentation.
• Track and monitor outstanding invoices, ensuring proper approval workflows are adhered to.
• Reconcile supplier statements and investigate any inconsistencies promptly.
• Set up and maintain supplier and subcontractor accounts within the finance system.
• Ensure compliance with company procedures and construction contract requirements.
• Support general administrative tasks within the finance team as required.

Job Benefits

• 24 Days Holidays (three to be taken during the Christmas shutdown period).
• Length of Service Leave - You will receive one day holiday on top of your entitlement for every year that you have worked, up to five additional days.
• Vitality Healthcare - Private healthcare including, physiotherapy, chiropractic, osteopathy, chiropody/podiatry, acupuncture, and homoeopathy.
• Wellhub Membership - Free access to gyms, wellness centres and health apps.
• Strong Culture - Regular events, team building activities and celebrations.
• NEST Pension Scheme - ACT contribution of 3% (based on full earnings)
• Professional Development - Opportunities for career advancement and internal promotions.
• Employee Assistance Programme - Confidential support including 24/7 advice, counselling services, and resources for mental health and wellbeing.
• Cycle to Work - Tax-efficient way to save on a new bike and accessories, with monthly payments taken directly from your salary.
• Mintago – All-in-one benefit platform, offering salary sacrifice for pension contributions alongside our other benefits.
• Dog friendly office.

ACT is an equal opportunity employer that is committed to diversity and inclusion.  We encourage all applications irrespective of gender, race, sexual orientation, religion, age, nationality, marital status, and disability.  We believe that diversity is at the heart of innovation and we welcome passionate candidates from all backgrounds.