Accounts Payable Assistant

Hours of Work

8.30-5.00pm Monday to Thursday 30-minute lunch break

8.30-2.00pm Friday no lunch break 

Key Responsibilities

• ·        Setting up new supplier / staff expense accounts (Analysis codes)
• ·        Amendments to existing supplier and staff expense accounts
• ·        Inputting of farmer bank details and email addresses
• ·        Processing of Purchase invoices (PO and no PO)
• ·        Scanning on Purchase Invoices
• ·        Processing of Capex invoices
• ·        Monthly invoice: Barclaycard, car lease, Adams phone and Click travel Invoices.
• ·        Processing of Intercompany invoices through AP and AR (all sites)
• ·        Processing of Intercompany Debit notes through AP and AR (all sites)
• ·        Matching of Debit Notes against Credit Notes on AR
• ·        Intercompany Statements to all sites
• ·        Weekly/ monthly supplier BACS payments for ABP UK group including Livestock and Staff Expenses
• ·        Processing of Capex weekly Bacs payment
• ·        Weekly One Time Vendor manual payments
• ·        Monthly Euro and Foreign currency supplier Bacs payments
• ·        Monthly Bacs payment of invoices via Intergroup trading with ABP Ireland sites
• ·        Monthly HMRC payments on behalf of all sites
• ·        Monthly supplier cheque run.
• ·        Manual sundry cheque payments on behalf of Central and ABP Sites
• ·        Purchase Ledger supplier refund payments, Bacs rejections, Sales ledger refunds.
• ·        Monthly supplier statement reconciliations to cover top 15 Birmingham Suppliers
• ·        Allocating of Direct Debits payments
• ·        Monitoring of Trade creditors reports for ABP Birmingham
• ·        Dealing with Supplier and site queries (AP email box)