Band 3 Iv Therapy Admin

Job Summary

We are seeking a highly motivated, organised Administrator to become an integral part of our supportive and friendly Community IV Therapy team. This is an exciting opportunity to work with skilled community nurses who deliver specialist treatments to vulnerable patients, helping them receive high-quality care whilst remaining in their own homes

As first point of contact for patients, carers, healthcare professionals, you will play a key role in ensuring the service runs efficiently. No day is the same, you will have the opportunity to contribute to the coordination and delivery of an innovative community-based service to improve patient outcomes and experience.

We are looking for someone with excellent communication skills, attention to detail, and a proactive approach to problem-solving. If you thrive in a busy environment, enjoy working both independently and as part of a team, are passionate about supporting the delivery of excellent patient care, we would love to hear from you

The Trust offers a kind supportive environment for you to thrive, develop your skills and achieve your career goals

The ideal candidate will be a confident communicator with excellent organisational skills, strong IT knowledge, and the ability to prioritise competing demands. Experience within an NHS or healthcare setting would be advantageous, although not essential. Above all, you will be committed to delivering a high-quality service and embodying our Trust values of Kind, Connected and Bold in everything you do

Main Duties, Tasks & Skills Required

• The main duties of the post are varied:
• Coordinating/supporting service activities and day-to-day operations.
• Preparing meetings, agendas and producing accurate minutes.
• Managing telephone and email enquiries from patients/carers/relatives and healthcare professionals.
• Maintaining patient records, ensuring information is recorded accurately and confidentially.
• Supporting clinical staff with administrative processes to enable safe and effective patient care.
• Assisting with data collection, reporting and service monitoring
• Using Microsoft Office applications and NHS systems to manage information and documentation.
• Contributing to service improvements, helping to develop efficient administrative processes.
• Updating patients regarding appointments/visits
• Be able to manage/relay sensitive information
• Demonstrate a good understanding of Safeguarding
• Support with complaint resolution
• Attend admin and departmental meetings
• Create documents/letters/spreadsheets
• To provide cross cover across the administrative team
• Photocopying/scanning
• Open/distribute post
• Complete HR paperwork
• Support Senior clinical team with recruitment processes
• Maintaining confidentiality and upholding Caldicott and GDPR principles
• Ensure patients are booked and reviewed in appropriate time frames in keeping with RTT guidelines
• Responsible for ensuring all mandatory and role specific training is completed within recommended time frames

About Us

University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people.

As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.

Job Description

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Person specification

Qualifications

Essential

• Good General Education (e.g. GCSE English and Maths A-C) GCSE Level 9-4
• Business Administration NVQ level 3 or equivalent experience in an administrative environment

Experience

Essential

• Experience of dealing with the Public/Customer service experience
• Experience of working with a range of Microsoft Office packages (eg. Word, Excel and Outlook)
• Experience of using IT systems

Desirable

• Experience of working in a busy environment
• Experience of working in Healthcare

Additional Criteria

Essential

• Ability to travel to multiple sites

Desirable

• Ability to work under pressure and deal with stressful situations

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

For Help With Your Application, Contact

• Jane Mason
• jane.mason@uhb.nhs.uk
• 07393146639
• Pay scheme
• Agenda for Change
• Band
• Band 3
• Salary
• £25760.00 to £27476.00 Yearly
• Contract
• Permanent
• Working pattern
• Part-Time, Flexible Working
• Reference number
• 304-9018118
• Job locations
• Solihull Hospital
• Lode Ln
• Solihull
• West Midlands
• B91 2JL
• Attachments

Job Description

jd-admin-band-3-administrator-coordinator-Rur_Jane Mason 1.pdf – 489KB Opens in a new window