Capital and Infrastructure Project Manager

Licensed sponsor Dundee Full-time Posted 1 day ago

Main Purpose of Job

A multi-functional role to lead and manage the delivery of capital, revenue and allocated projects and refurbishments from inception to completion, ensuring they are delivered on time, within budget, and to specification.

The Project Manager will coordinate multidisciplinary teams, manage stakeholder engagement, oversee procurement, contract management, and ensure compliance with relevant regulations and institutional policies.

Working alongside the Senior Leadership Team, the Project Manager will manage the delivery of a varied portfolio of work ranging from maintenance refurbishments, energy projects, capital projects as directed by the campus operations director. Helping with the creation of business cases and delivering projects in line with agreed timeframes, budgets, and specifications, to the highest operational standards.

Key Accountabilities

Project Leadership & Delivery

Responsible for leading the delivery of projects: within agreed timescales, budgets, and scope: driving project initiation; management of the project and its resources to produce successful services that meet business needs.

Responsible for concurrently managing multiple projects of various sizes across all sites.

Management of project staff resources for project teams often including external parties, providing support, leadership and direction: developing plans for the delivery of required work and allocating the work according to resource type required, availability and skills; monitoring progress of work against plan, evaluating alternatives and initiating corrective action when required.

Communication with all relevant sponsor and stakeholder communities, including consultation and management of expectations; engaging and managing stakeholders from across the Institute, including scientific, senior colleagues and operational staff to ensure clarity in the delivery of key project communications.

Deployment of a robust and responsive risk management approach to identify, assess, monitor, and actively manage project related risks.

Ensure that there are appropriate quality management processes in place to ensure that the final deliverables of projects comply with stakeholder requirements, appropriate legislation, Institute policies and procedures, and industry best practice.

Report to the relevant Project Boards and senior institute forums and committees on all aspects of the management and delivery of projects, preparing high-quality papers and required project management products.

Stakeholder Engagement

Build and maintain effective relationships with internal and external stakeholders.
Facilitate communication across departments, partners, and contractors.
Organize and lead project meetings, ensuring actions are tracked and milestones met.
Engage stakeholders in order to ensure delivery within the allocated budgets and contracted timescales and performance in respect of quality/ specification.

To create and implement communication strategies for activities and to report on a regular basis to staff, students, and senior leaders on the progress of individual project elements, workstreams and developments.

Procurement & Contract Management

Carry out procurement activities, including tendering, contractor selection, and contract award.
Manage supplier and consultant performance against contractual obligations.
Ensure compliance with financial regulations and institutional procurement policies.

Assist in the selection of delivery partners, including consultants and contractors, negotiating funding agreements and managing delivery contracts so that objectives are achieved and procedures complied with.

Financial & Operational Oversight

Manage project budgets, review projects for value for money, and ensure financial accountability.
Prepare regular progress and expenditure reports.
Coordinate commissioning, handover, and post-project audits.

Compliance & Governance

Ensure adherence to Health & Safety, CDM regulations, and institutional policies.
Maintain risk registers and ensure mitigation strategies are in place.
Support regulatory, ethical, and data governance requirements.

Consult, advise and liaise effectively with staff and services impacted by project works including close liaison with the Estates Team, so that they are appropriately informed as necessary, and to ensure that record drawings, Health and Safety files and operation and maintenance manuals are available at the completion of the project.

Safety

Ensure that the highest safety standards are met and that team, external contractors, personal and site safety is maintained at all times paying attention to detail.

Key Contacts

Typical Reason for Contact – Type of Contact – Job Title of Contact – Frequency

Give/obtain information leading to improved service – Face to face/telephone/email – Site Occupants – Daily

Identify and use opportunities to promote process improvement. – Face to face/telephone/email – Estates /HSQE /Line Manager/Contractors/Other team members/colleagues – Daily

Support changes within the site operations. – Face to face/telephone/email – Estates/HSQE/Contractors/Other team members/colleagues – Daily

Provide accurate performance reports.(Financial, Project program) – Face to face/telephone/email – Line Manager – Monthly/daily/weekly

Dealing with event and general building/project queries. – Face to face/telephone/email – Colleagues, members of public – Monthly/daily/weekly

Manage project queries and provide feedback to project team – Face to face/telephone/email – Consultants – Monthly/daily/weekly

Discuss stakeholder requirements – Face to face/telephone/email – Campus operations director, exec team, HOD’s – Monthly/daily/weekly

Knowledge/Qualifications

Essential

Knowledge of change projects including organisation and process design, systems implementation, and data projects.

Relevant Degree/postgraduate qualification.

Skills

Management of projects across the full lifecycle with a successful track record of delivery.
Ability to write detailed project plans and ensure these are agreed and communicated with the project team, project board and stakeholders.
Demonstrably excellent analytical and problem-solving skills, bridging the gap between technical and non-technical.
Ability to challenge the status quo effectively and develop innovative approaches.
Relationship management, engaging and positively managing relationships with those delivering and affected by change.
Effective negotiation and diplomacy skills.

Additional Notes and Requirements

The role can be based on our Aberdeen or Dundee site.
IOSH or SMSTS safety qualification would be desirable.
The role holder may be asked to carry out any other reasonable task as requested.
The role holder will be required to support activites at Glensaugh.