Executive Assistant

Job Title: Administrative Business Partner Location: London (Hybrid - 3 days office / 2 days remote)

Remuneration: £34.62 per hour

Contract duration: 12-Month Contract

We are seeking an experienced Administrative Business Partner to provide high-level support to senior stakeholders within a fast-paced, dynamic global environment. This role is ideal for a proactive professional who thrives on managing complex schedules, coordinating travel, and driving operational excellence.

Key Responsibilities

• Manage complex and high-volume calendars, ensuring effective prioritisation and scheduling across multiple time zones.
• Coordinate domestic and international travel arrangements, including itineraries, visas, logistics, and travel-related documentation.
• Prepare and support meetings by coordinating agendas, materials, meeting rooms, and attendee communications.
• Process expenses, invoices, purchase orders, and support budget tracking activities.
• Organise and deliver internal and external events, including team off-sites, leadership meetings, business events, and large-scale programmes.
• Partner with cross-functional teams to support strategic initiatives, culture programmes, and operational projects.
• Build strong relationships with stakeholders while handling sensitive and confidential information with discretion.
• Support office and workspace planning, facilities coordination, and employee experience initiatives.
• Identify process improvements and help drive operational efficiency across teams.

Requirements

• Experience in an Administrative Assistant, Executive Assistant, Administrative Business Partner, or similar role.
• Proven experience supporting senior leaders in a complex, fast-paced organisation.
• Exceptional calendar management skills with experience handling competing priorities and high meeting volumes.
• Strong travel coordination and event management experience.
• Experience managing expenses, budgets, and administrative operations.
• Excellent organisational, communication, and stakeholder management skills.
• Ability to work independently, exercise sound judgement, and maintain confidentiality.
• Previous experience within a large global organisation or technology-driven environment is highly desirable.

What We're Looking For

• Highly organised with strong attention to detail.
• Skilled at multitasking and managing changing priorities.
• Collaborative and relationship-focused.
• Solutions-oriented with a proactive mindset.
• Comfortable working across global teams and multiple stakeholder groups.

If you're an experienced administrative professional looking for your next opportunity in a collaborative and fast-moving environment, we'd love to hear from you.