Executive Assistant - Project Manager

Executive Assistant – Hotel Openings, Construction and Design

We need a confident, proactive and highly organised Executive Assistant to support a senior team across hotel openings, construction and design projects.

Criterion Capital is an entrepreneurial property company. We move fast, think commercially and convert existing buildings into affordable hotels and residential accommodation.

What You’ll Do

• You will take ownership, anticipate next steps and drive actions through to completion, confidently chasing updates, challenging delays and coordinating stakeholders to keep projects moving.
• Coordinate projects from design and planning through construction, hotel opening and final handover.
• Maintain project plans, schedules, action logs and milestone trackers; follow up with architects, designers, contractors, consultants and suppliers to meet deadlines.
• Identify delays, escalate issues appropriately and help find practical solutions.
• Organise site and project meetings, prepare agendas and minutes, and follow up actions.
• Support hotel pre-opening activities, operational readiness and handover plans.
• Maintain drawings, specifications, approvals, contracts and reports; assist with procurement, purchase orders, invoices and FF&E and OS&E trackers.
• Prepare progress reports, presentations and briefings; manage diaries, travel, site visits and meetings for the senior team.
• Act as the central contact between stakeholders and handle confidential and commercially sensitive information professionally.

What We’re Looking For

• Experience in project coordination, PA, EA or senior administrative support.
• Hospitality, hotel openings, property development, construction or design experience is highly desirable.
• Confident communicating at all levels, following up firmly, challenging delays and holding others accountable.
• Proactive and organised, with the initiative and judgement to work independently and make decisions within the scope of the role.
• Able to prioritise multiple projects, deadlines and stakeholders, with strong attention to detail and a practical, solutions-focused approach.
• Confident using Microsoft Office and/or Google Workspace; experience with project management and document-control systems is an advantage.