Office Manager

Job Title: Office Manager

Location: Green Park

Contract Type: Temporary

Duration: 1-3 months

Pay: £19-£21

Working Hours: Monday to Friday, 9am-6pm

Role Overview

The Office Manager serves as the face of the office, creating a warm, professional and welcoming environment for employees, visitors and stakeholders. Combining front desk responsibilities with the day-to-day management of office operations, this role plays a key part in ensuring the workplace runs smoothly, efficiently and to the highest standard, while supporting the wider business with exceptional service and attention to detail.

Role Duties

• Oversee the day to day running of the office, ensuring facilities, supplies, catering, and shared spaces are maintained to a high standard.
• Manage office maintenance, repairs, housekeeping, health & safety, and security, liaising with contractors, building management, HR, IT, and other key stakeholders.
• Coordinate office projects, improvements, and workplace enhancements.
• Manage office administration, including filing systems, budgets, expenses, supplier payments, mail, deliveries, and invoice processing.
• Ensure meeting rooms are fully equipped and prepared for internal and external meetings.
• Organise meetings, room bookings, office events, team activities, and company communications.
• Maintain internal documentation, employee contact lists, and office procedures.
• Provide general administrative support across the business and act as the main point of contact for office-related matters.
• Provide diary management and administrative support to the CFO, COO, and senior leadership team.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and travel tracking.
• Support stakeholders across the business with ad hoc operational and administrative activities.
• Act as the face of the office, delivering a professional, welcoming experience for employees, visitors, and stakeholders.
• Manage reception activities, including greeting visitors, coordinating access, handling deliveries, and arranging refreshments.
• Maintain reception, meeting rooms, and communal areas to ensure a tidy, organised, and professional working environment.
• Foster a positive office culture by creating an engaging and welcoming workplace atmosphere.

Experience, Skills & Attributes We’re Looking For

• Experience in both Office Management and Executive Assistant responsibilities within a fast paced, corporate environment.
• Strong organisational and multitasking skills.
• Customer service oriented with a friendly, approachable and outgoing demeanour
• Proficient in Microsoft Office and office management systems, including diary, travel and meeting coordination.
• Excellent communication and stakeholder management skills, with the ability to build effective relationships across all levels of the business and with external suppliers and contractors.
• Proactive, detail oriented and professional with strong problem solving skills and discretion when handling confidential information.