People & Culture Administrator

About Us

Orveon is a new kind of beauty company on a powerful mission: to change the way the world thinks about beauty. We dare to do things differently — pushing boundaries with purpose, inspiring creativity, and moving with intention in everything we do.

We are a collective of three premium and prestige beauty brands: bareMinerals, BUXOM, and Laura Mercier. With offices in New York, London, and Columbus, we combine the energy of an entrepreneurial spirit with the scale and ambition to change the way the world thinks about beauty.

Our culture is built on our IMPACT values — Innovative, Motivated, Passionate, Accountable, Collaborative, and Thoughtful. These aren't just words; they define how we show up for each other, for our brands, and for the world around us. We gain strength from our differences and believe that progress happens when we move as one. We are proud to offer a hybrid work model to support the work-life balance of our teams, and we are committed to fostering an inclusive, agile environment where everyone can thrive.

About the Role

People & Culture Administrator (12-Month Fixed-Term Contract, Part-Time)

Location: London (Hybrid) Hours: 22.5 hours per week across 4 days Reports to: International People & Culture Director

We are seeking an experienced and highly organised People & Culture Administrator to join our team on a 12-month fixed-term contract to provide maternity leave cover. Working 22.5 hours across four days, this role will play an important part in supporting our UK and EMEA employee population by delivering high-quality People administration and ensuring smooth day-to-day People operations.

This is an excellent opportunity for an experienced HR Administrator, HR Coordinator or People Administrator who enjoys working across the full employee lifecycle within a collaborative and fast-paced environment.

The People & Culture Administrator provides efficient, accurate and proactive administrative support across all areas of the People function. As a key member of the People team, you will support the delivery of a positive employee experience by managing employee lifecycle administration, maintaining accurate people data, coordinating People processes, and acting as a first point of contact for employee and manager queries.

The successful candidate will be highly organised, detail-oriented and capable of managing a broad range of People administration activities with minimal supervision. They will demonstrate sound judgement when handling confidential information and build strong relationships across the business.

Primary Responsibilities

• Employee Lifecycle Administration
• · Manage administrative activities associated with onboarding, internal moves and offboarding.
• · Prepare employment documentation, including offer letters, contracts of employment, contractual amendments and leaver correspondence.
• · Coordinate new starter processes, including pre-employment checks, system access requests and induction scheduling.
• · Maintain accurate employee records and ensure all People documentation is stored and retained appropriately.
• · Support probation review administration and track completion of key employment milestones.
• · Ensure all employee files remain accurate, compliant and up to date.
• HR Systems & Data Management
• · Maintain employee information within HR systems, ensuring accuracy, completeness and data integrity.
• · Produce routine people reports and metrics as required.
• · Support audits of employee records and HR data.
• · Assist with headcount reporting, organisational charts and employee data requests.
• · Identify and resolve data discrepancies in a timely manner.
• Employee Support
• · Act as a first point of contact for routine employee and manager enquiries.
• · Provide guidance on People policies, processes and benefits, escalating complex matters where appropriate.
• · Manage the People team inbox and ensure timely responses to requests.
• · Support employees throughout routine People processes and direct them to relevant resources.
• Recruitment & Talent Support
• · Support recruitment administration, including job postings, offer documentation and onboarding activities.
• · Maintain recruitment records and applicant tracking systems.
• · Assist with recruitment reporting and hiring administration.
• People Operations & Compliance
• · Ensure People records and documentation remain compliant with company policies and employment legislation.
• · Support annual People processes such as performance reviews, engagement surveys, mandatory training and compensation cycles.
• · Assist with visa, right-to-work and other employment compliance administration where required.
• Team & Project Support
• · Support the delivery of People projects and initiatives across the UK and EMEA region.
• · Assist with the creation and maintenance of People communications, process documentation and employee guidance materials.

Skills, Knowledge & Experience

• Essential
• · Previous experience in an HR / People Administrator or Coordinator role.
• · Ability to handle confidential information with discretion and professionalism.
• · Experience supporting employee lifecycle processes from onboarding through to offboarding.
• · Demonstrated ability to manage a broad range of People administration activities with limited supervision.
• · Strong organisational and prioritisation skills, with the ability to manage multiple tasks effectively.
• · Excellent attention to detail and commitment to data accuracy.
• · Strong written and verbal communication skills.
• · Customer-focused approach with the ability to build positive relationships at all levels.
• · Experience using HR systems and maintaining employee records.
• · Strong proficiency in Microsoft Office applications, including Outlook, Excel, Word and PowerPoint.
• Desirable
• · Familiarity with HRIS platforms such as Workday or UKG.
• Personal Attributes
• · Proactive, dependable and solutions-focused.
• · Highly organised with strong attention to detail.
• · Confident working independently and managing priorities effectively.
• · Collaborative and approachable team player.
• · Adaptable and comfortable operating in a fast-paced environment.
• · Committed to delivering a positive employee experience.
• · Continuous improvement mindset with a willingness to identify and implement efficiencies.

What Orveon Offers You

You are a creator of Orveon’s success and your own. This is a rare opportunity to share your voice, accelerate your career, drive innovation and fostering growth. We’re a human sized company so your work will have a big impact on the organization. We invest in the well-being of our Orveoners – both personally and professionally and provide tailored benefits to support all of you, such as:

• · “Hybrid First” Model – 3 days per week in office, balancing virtual and face-to-face interactions.
• · “Work From Anywhere” – Freedom to work six (6) weeks annually from the location of your choice.
• · Complimentary Products – Free and discounted products on new releases and fan-favorites.
• · Professional Development – Exposure to senior leadership, learning and development programs, and career advancement opportunities.
• · Community Engagement – Volunteer opportunities in the communities in which we live and work.

Opportunities and Accommodations - Orveon is deeply committed to building a workplace and global community where inclusion is not only valued but prioritized. Find out more on our careers page. https://www.orveonglobal.com/career

Equal Opportunities and Accommodations

Orveon is deeply committed to building a workplace and global community where inclusion is not only valued but prioritized. We strive to build and nurture a culture where a focus on diversity, equity, and inclusion is instinctive.

Our deep sense of passion and pride in what we do, both as individuals and as a collective, unifies our shared commitment to “changing beauty for the better”. Therefore, all qualified applicants receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, family status, marital status, sexual orientation, national origin, genetics, neurodiversity, disability, age, or veteran status, or any other non-merit based or legally protected grounds.

We recognize and celebrate different ideas, perspectives, and backgrounds and know they create a more robust and creative work environment.

BE AWARE OF FRAUD! Please be aware of potentially fraudulent job postings or suspicious recruiter activity by persons that are posing as Orveon Global Recruiters/HR. Please confirm that the person you are working with has an @orveonglobal.com email address. Additionally, Orveon Global does NOT request financial information or payments from candidates at any point during the hiring process. If you suspect fraudulent activity, please visit the Orveon Global Careers Site at https://www.orveonglobal.com/career to verify the posting and apply through our secure online portal.