Personal Assistant to Head of Operations
Job summary
The post holder will report directly to the Governance Facilitator and will closely support the Service Manager to ensure the provision of a comprehensive, confidential, accurate, administrative and secretarial service to them and to work as a member of the administrativeteam. A particular responsibility will be to ensure that communications to and from the Head of Operations are effective and timely.
Main duties of the job
Ensure all governance meetings take place and are recordedaccurately to ensure the safe running of the service in regards toour service users. to facilitate and coordinate events and all prevailing administrativeduties including planning, agendas, take / type minutes (usingpaper and electronic methods), preparation of room and ITequipment, arrange venues and refreshments as required onrequest for meetings, workshops, investigations, and supervision.
Management of inboxes for managers / clinicians and maintaining aprocess for flagging up email that require action. To maintain and manage all electronic diaries and use these diariesto arrange appointments and meetings for your allocated managers. To ensure all managers / clinicians are in receipt of all papersrequired for meetings.
Prepare and collate any team briefs / communication appropriate tothe service, ensuring deadlines are met for effective informationsharing across the Localities Any other duties commensurate to the role.
About us
Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122 locations. We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options. Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.
Job responsibilities
See attached detailed job description and person specification: Staff benefits Pay Enhancements 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 yearsExcellent pensionCycle to work schemeSalary sacrifice car schemeWellbeing programmeBlue Light Card Discounts
Person Specification
Experience · Essential
Administrative support to service level staff
Desirable
Admin office experience
Experience · Essential
Typing of team meeting and reports
Desirable
Minuting senior management meetings
Knowledge · Essential
Co ordinating of diary management
Desirable
Previous PA experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) . From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
