PMO Systems Manager

Job summary

As the PMO Systems Manager you will be responsible for developing, configuring and administering our project management system, and other related systems, based on Microsoft's Power Platform. As part of the Trust PMO you will play a vital role in enabling the successful delivery of projects and programmes to improve clinical outcomes, patient experience and staff satisfaction. Your well designed and implemented Power Platform based tools will reflect NUH's Project Management Policy & Framework and 'influence behaviour', 'inform decisions' and help make 'Every Project Worthwhile!'

Main duties of the job

Systems Management - responsible for managing the development pipeline, system roadmap and operation of all PMO Systems Power Platform Administration - responsible for the following aspects of developing and administering a Power Platform based system: Governance & Assurance Security & Access Data Structures & Integrity System environments/platforms Oversight Development Lifecycle & Change Control & Compliance Support & Training Risk & Issue Management & Problem Solving Analysis & Reporting - responsible for using analysis and reporting functionality, in particular Power BI, from Power Platform based systems Training - Responsible for developing and delivering user training material in support of the effective use of the PMO Systems Line Management - Responsible for managing those assigned to the PMO System Admin Team.

Personal Development - Responsible for pro-actively keeping up to date with technical knowledge and skills required to do this job.

About us

With over 19,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation. Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve.

With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career! We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

Job responsibilities

Systems Management - responsible for managing the development pipeline, system roadmap and operation of all PMO Systems, including: NorthStar (a PPM Tool), an Equality and Quality Impact Assessment (EQIA) Tool, a Workforce Planning Tool, a Digital Projects request Assessment Tool, a common point of enquiry tool.

Be responsible for the system administration of all Power Platform based tools and any other PMO Systems Power Platform Administration - responsible for the following aspects of developing and administering a Power Platform based system: Governance & Assurance Setting the rules for how the platform is used - manage System environments, policies, and standards so things dont become chaotic.

Security & Access understand who should have access to what, and ensure data is protected and compliant Data Structures & Integrity manage how data is structured, stored, and used - especially in Dataverse and across integrated systems System environments/platforms Oversight keep an eye on whats running, whats being used, and whats breaking -including apps, flows, and connections understand how the platform connects to other systems to deliver real value Development Lifecycle & Change Control & Compliance manage how solutions are built, tested, and deployed, so changes do not disrupt the business Ensuring the platform meets regulatory and organisational requirements Support & Training Acting as a bridge between IT, the PMO and the service developing for users safely without blocking innovation Risk & Issue Management & Problem Solving Ensuring the platform meets regulatory and organisational requirements Being able to quickly diagnose and fix issues when apps, flows, or integrations fail Analysis & Reporting - responsible for using analysis and reporting functionality, in particular Power BI, from Power Platform based systems, including: Quality assurance of data Performance Reporting Route cause analysis Process mapping Requirements capture & solution definition Portfolio Management processes - project rating & prioritisation Training - Responsible for developing and delivering user training material in support of the effective use of the PMO Systems, including: Being part of delivering new starter induction sessions Lead & provide new user and admin training Produce training & guidance material and operating procedures Line Management - Responsible for managing those assigned to the PMO System Admin Team.

Personal Development - Responsible for pro-actively keeping up to date with technical knowledge and skills required to do this job and gain relevant NUH and Project Management knowledge and Microsoft certifications, e.g.

PL-200 Microsoft Power Platform Functional Consultant PL-400 Microsoft Power Platform Developer PL-600 Microsoft Power Platform Solution Architect (Senior Level) PFQ, PMQ, P3O, MoP Trust objectives, policies and people management expectations

Person Specification

Behaviour Essential oAble to demonstrate behaviours consistent with the Trust's Values & Behaviour standards oAbility to cope with pressure and act in a professional manner at all times. Qualifications & Experience Essential oRelevant bachelor's degree, equivalent professional qualification or equivalent knowledge, training & experience oTraining or qualifications or equivalent in use of Microsoft PowerApps and Power BI (e.g.

PL-200) oExperience using and developing Microsoft PowerApps and Power BI reports, customising MS Power Apps and complex MS Power Automate Flows, and managing Power App environments oTraining or qualification in Project or Programme management (e.g. PMQ PRINCE2, MSP) or equivalent Desirable oTraining or qualifications in Portfolio Office Management (e.g.

MoP, P30) or equivalent oTraining or qualifications or equivalent in advanced use of Microsoft PowerApps and Power BI (e.g. PL-400 & PL-600) oExperience using, configuring, developing and administering project management systems. Engagement Essential oExcellent interpersonal skills and the ability to communicate and work effectively with a wide range of people from different backgrounds at all levels of seniority.

Desirable oAble to write business cases Problem Solving Essential oAble to plan, analyse and problem-solve complex situations, being objective and innovative and using initiative to resolve problems and present solutions Organisation Essential oAbility to work on own initiative and organise own workload without supervision working to tight and often changing timescales, with conflicting priorities.

Availability Essential oAble to travel to work across different sites and occasionally work and/or attend meetings out-of-hours at weekends and in evenings and at off-site venues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) . From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .