School Attendance and Administration Officer

Licensed sponsor Borehamwood Full-time Posted 2 days ago

Habs has been awarded Independent School of the Year 2025, with Haberdashers' Elstree Schools receiving both the award for Outstanding Educational Partnerships and the overall top accolade of Independent School of the Year 2025. This national recognition reflects our long-term commitment to educational excellence, innovation and community. It is an exciting and proud moment to be joining our school.

The Opportunity

We are seeking an organised, proactive, and detail-oriented Attendance & Administration Officer to join our Senior School Office team. This important role will support the Deputy Head (Pastoral) and Pastoral Leadership Team in managing student attendance across Years 7-13, ensuring all students are accounted for and attend school regularly in line with the School's Attendance Policy. The successful candidate will also play a vital role in safeguarding students, analysing attendance data, supporting attendance interventions, and providing administrative and reception support within the Senior School Office.

This is an excellent opportunity for an experienced administrator who thrives in a busy environment and is passionate about supporting student wellbeing and educational success.

About the Role

At the heart of this position is a commitment to excellent service and strong relationships. You will act as a trusted point of contact for families and colleagues, ensuring that communication is handled with professionalism, warmth and discretion.

You will

Maintain accurate attendance records for students in Years 7-13.
Administer and monitor daily attendance registers, ensuring records are up to date and accurate.
Process and record student absences, including illness, appointments, and authorised leave.
Follow up on unexplained absences and support the school's attendance and safeguarding procedures.
Work closely with parents, staff, and pastoral leaders to promote and improve student attendance.
Analyse attendance data and identify trends, concerns, and patterns of absence.
Prepare regular attendance reports and statistics for senior leaders and governors.
Provide guidance and support to staff on registration procedures and attendance requirements.
Ensure attendance records comply with statutory and school requirements.
Provide general administrative support, including managing emails, telephone enquiries, correspondence, and document preparation.
Assist with reception duties and provide cover for colleagues within the Senior School Office as required.
Maintain confidentiality and promote the safeguarding and welfare of all students.
Undertake any other duties appropriate to the role
Follow the School’s Missing Child/ Attendance Policy where students are not marked as present, liaising with parents/guardians and DHP to ascertain the reason for absence

About You

The successful candidate will be responsible for monitoring and recording student attendance, following up on absence notifications, and ensuring attendance records are accurate and compliant with school and statutory requirements. You will work closely with the Deputy Head (Pastoral), staff, students, and parents to promote good attendance and support student welfare.

Alongside attendance responsibilities, you will provide administrative support to the wider school office and assist with reception duties when required, delivering a professional and welcoming service to students, parents, staff, and visitors.

This is a varied and rewarding role that would suit someone with excellent organisational skills, strong attention to detail, and the ability to work effectively in a busy school environment.

You will have

Previous experience in an administrative role, preferably within an educational environment.
Excellent organisational skills and exceptional attention to detail.
Strong IT skills, including experience with Microsoft Office applications and school information management systems.
Experience of analysing data and producing reports.
Excellent communication and interpersonal skills.
The ability to handle sensitive and confidential information with discretion.
The confidence to work independently and manage competing priorities effectively.
A strong commitment to safeguarding and promoting the welfare of children and young people.

What we offer

A competitive salary, commensurate with the candidate’s experience
The opportunity to work in a vibrant, ambitious, and supportive school community alongside exceptional colleagues who are deeply committed to excellence and to one another
Generous private pension scheme through Aegon with substantial employer contributions
Life assurance cover
Access to the Employee Assistance Programme (EAP), offering confidential support, guidance, and advice
Extensive professional development and training opportunities within a culture that values growth and continuous learning
Free lunch and refreshments during the working day
Free onsite parking and access to the Schools’ extensive coach network
Free access to excellent sports facilities, including the gym, swimming pool, and fitness classes
Wellbeing initiatives and programmes, including yoga, mindfulness sessions, and health checks
Access to an online GP service, providing quick and convenient healthcare advice
Access to Vivup, the staff benefits platform offering discounts, financial advice, and wellbeing resources