Executive Assistant
Job summary
The Executive Assistant is important role that supports Director(s) to deliver his/her part of the Trust'sCorporate Objectives as well as his or her responsibilities in any events or activities theDirector(s) may participate in across a wider local or national footprint. He/she will undertake a wide range of administrative tasks, including taking personal responsibility for a range of delegated projects and business to support Director(s).
This is in addition to providing a comprehensive administrative service to ensure the smooth running of the Directors' offices. The Executive Assistant also operates in a wide network of communications, and must at all times promote sensitivity and tact, to ensure the effective achievement of key objectives.
Main duties of the job
The Executive office is overseen by an Office Manager, who also supports the Chief Executive and Deputy Chief Executive of the Trust. Together with six Executive Assistants support is given to 10 Executive Directors to ensure the smooth running of the Executive office and the achievement of the Trust objectives. Interview date 23 November (at Whiston Hospital) - The interview process will consist of an assessment as well as the interview. Closing Date 16 November
About us
Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 10,500 dedicated and skilled staff across 21 sites. Our services: Acute Care Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.
Primary Care Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital. Community Services Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation.
We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre. Specialist Regional Services We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.
Achievements: Rated Outstanding by CQC Inspection August 2018 Top 100 places to work in the NHS (NHS Employers & Health Service Journal) National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme.
Job responsibilities
The Executive Assistant is required to support the Director(s) to deliver his/her part of the Trusts corporate objectives as well as his or her responsibilities in any relationships or activities the Director(s) may participate in across a wider local or national footprint. He/she will undertake a wide range of managerial and administrative tasks, including taking personal responsibility for a range of delegated projects and business.
This is in addition to providing a comprehensive administrative service to ensure the smooth running of the Directors offices. The Executive Assistant also operates in a wide network of communications, and must at all times promote sensitivity and tact, to ensure the effective achievement of key result areas.
Person Specification
Our
Values · Essential
We are Kind We are Open We are Inclusive
Qualifications · Essential
Executive Secretary's Diploma or significant equivalent experience at the same level and/ or equivalent qualification BTEC/NVQ Level 3 in Business Studies/or equivalent qualification, or graduate seeking rapid development and/ or experience Excellent typing/word processing skills, minimum RSA III or equivalent qualification and/ or experience
Desirable
European Computer Driving Licence or equivalent qualification and/ or experience
Experience · Essential
Experience of working as a PA/Secretary to a Senior Director or equivalent Experience of working in a busy, complex enterprise Experience of using Microsoft Office - Word, Excel, PowerPoint and Access Experience of Microsoft Outlook or similar email package Experience of supporting committees and organising meetings Knowledge of medical terminology
Skills · Essential
Excellent communication skills, both written and verbal Excellent organisational and administrative skills Excellent time management skills Ability to work under pressure and to meet deadlines Ability to work without supervision and use own initiative Ability to deal with all difficult situations that may arise Ability to work flexible and manage competing priorities Consistently high standards of attention to detail and quality of work Shorthand/Audio skills or equivalent Ability to work as a member of a team Ability to establish and maintain good working relationships with people from a wide range of personal and professional backgrounds
Desirable
Knowledge of LEAN principles HPA Loggist trained
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) . From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
