HR Recruitment Administrator (12 month Fixed Term Contract)

Licensed sponsor United Kingdom Posted 4 hours ago

The University

At Durham University we are proud of our people. A globally outstanding centre of educational excellence, a collegiate community of extraordinary people, a unique and historic setting – Durham is a university like no other.

Across the University we have a huge variety of roles and career opportunities, which together make us a large and successful community, which is a key hub of activity within our region and nationally. Whether you are at the very start, middle or end of your career, there is a role for you. We believe everyone has their own unique skills to offer.

We would be thrilled if you would consider joining our thriving University. Further information about the University can be found here.

Find out more about the benefits of working at the University and what it is like to live and work in the Durham area on our Why Join Us? - Information Page.

The Role and the Department

People are the most important asset of Durham University and our HR Department is pivotal in ensuring that we attract, recruit, develop, reward and retain the very best talent from across the world into our University community.

The HR Department plays a leading role in creating a working environment for our staff (and potential staff) which is supportive, stimulating and informative, whilst providing for creative and innovative employment practices and opportunities. Our aim is to make sure that Durham University is a great place to work.

The University HR Recruitment Team provides support for all staff recruitment within the University and the recruitment of world leading colleagues is a strategic priority. This is an exciting time to join our team here at Durham, as we launch our new e-recruitment system. As an HR Recruitment Administrator, you will work as part of a supportive and thriving team to administer each stage of the recruitment process, including tasks such as advertising vacancies, preparing applications for shortlisting along with issuing interview invitations followed by contracts to successful applicants.

You will be an effective team member and work collaboratively with others. You will provide recruitment support and guidance to our colleagues across the business, acting as a first point of contact for recruitment queries. You will use your problem-solving skills to manage and resolve enquiries wherever possible, ensuring a high-quality service and a fantastic recruitment experience for our colleagues and candidates.

You will have previous administration experience including working on multiple tasks at the same time. You will be able to work well in a team, with the ability to multi task, and prioritise workloads to ensure you meet your deadlines. You’ll be comfortable working on a variety of systems, including our Recruitment System, and have working knowledge of Microsoft Office products such as Outlook, Word and Excel.

Within the role, you will get to support on a variety of role types and volume, including casual recruitment..

This post is full-time, 35 hours a week and fixed term for 12 months.

We operate hybrid working and are on site two days per week and remainder from home.

The base location for this role is Boldon House, our exciting new professional services hub.  Boldon House is situated on the outskirts of Durham near the Arnison Centre in Pity Me. Boldon House brings a number of professional services teams together in a vibrant office environment which supports collaborative working and is designed to embrace hybrid working. To find out more, visit the project webpage: Boldon House – Durham University.

Interviews will be held on Wednesday 18 November 2026.

Working at Durham

A competitive salary is only one part of the many fantastic benefits you will receive if you join the University:

You’ll receive 27 days annual leave per year in addition to 8 public holidays and 4 customary days per year - a total of 39 days. The University closes between Christmas and New Year.
No matter how you travel to work, we have you covered.  We have parking across campus, a cycle to work scheme which helps you to buy a bike and discount with local bus and train companies.
You can access exclusive discounts via our benefits portal including money off at supermarkets, high street retailers, IT products such as Apple, eating out and days out at various attractions. 
Our on-site nursery is rated Outstanding by Ofsted, and you can access holiday camps for children aged 5-16.
We provide wide-ranging health and wellbeing support including discounted membership for our state-of-the-art sport and gym facilities and access to a 24-7 Employee Assistance Programme.  
We offer all staff the opportunity to take part in volunteering activities to make a difference to the local community. 
Our family friendly policies, including maternity and adoption leave, are among the most generous in the higher education sector (and likely above and beyond many employers).  
If you are keen on advancing in your role or career, we have a genuine passion for developing our colleagues from qualifications to IT skills, courses and apprenticeships. 
We offer generous pension schemes with varying contribution amounts to help you plan for your future.

Discover more about our total rewards and benefits package here.

Durham University is committed to equality diversity, inclusion and values

Our collective aim is to create an open and inclusive environment where everyone can reach their full potential and we believe our staff should reflect the diversity of the global community in which we work.

As a University equality, diversity, and inclusion (EDI) are a key part of the University’s Strategy and a central part of everything we do. We also live by our values and our Staff Code of Conduct. At Durham we actively work towards providing an environment where our staff and students can study, work and live in a community which is supportive and inclusive.

We welcome and encourage applications from members of groups who are under-represented in our work force including people with disabilities, women and black, Asian and minority ethnic communities. If you have taken time out of your career, and you feel it relevant, let us know about it in your application. If you are a candidate with a disability, we are committed to ensuring fair treatment throughout the recruitment process. We will make adjustments to support the interview process wherever it is reasonable to do so and, where successful, reasonable adjustments will be made to support people within their role.

What you need to demonstrate when you apply

To be considered for this role, here are the skills/experience we’re looking for:

Qualifications/Experience

1. Five GCSEs at least Grade C or level four (or equivalent) including English Language and Mathematics or equivalent experience.
2. Experience of working in a busy office environment delivering front line administrative services or having relevant qualifications for the role.
3. Experience of managing time to meet deadlines and working under pressure without compromising on quality.

Skills/Abilities/Knowledge

4. Good spoken and written communication skills.

5. Good digital skills including experience in using digital devices and apps including the internet, email, digital communication tools, Microsoft 365 applications, digital booking systems.

6. Committed to continuing professional development.

7. Ability to solve problems and resolve straightforward issues yourself and as part of a team.

8. Ability to provide advice and guidance to a range of colleagues and customers.

Desirable Criteria

9. Experience of recruitment processes.

10. A comprehensive knowledge and understanding of an e-recruitment system.

How to apply

To progress to the assessment stage, candidates must evidence each of the essential criteria required for the role in the person specification above. Where there are desirable criteria we would also urge you to provide any relevant evidence. Please don’t forget to check if there is any weighted criteria (see above).

While some criteria will be considered at the shortlisting stage, other criteria may be considered later in the assessment process, such as questions at interview.

Submitting your application

We prefer to receive applications online. We will update you about your application at various points during the process, via automated emails from our e-recruitment system. Please check your spam/junk folder periodically to ensure you receive all emails

What you are required to submit

A CV
A covering letter which provides examples of how you meet all of the criteria within the Person Specification

Contact details

If you would like to have a chat or ask any questions about the role, Cheirth Smith, Senior Recruitment Manager (cherith.j.smith@durham.ac.uk) would be happy to speak to you.

Typical Role Requirements

Here are the kind of activities that you’ll be asked to undertake and ways in which you’ll be expected to operate.

Service Delivery

Provide advice and guidance on basic employment legislation, recruitment practice and routine HR issues, including UKVI requirements, annual leave entitlement etc.
Manage own workload, mindful of the set objectives and priorities, ensuring that deadlines and queries are dealt within appropriate timescales.
Contribute to general HR processes development.
Focus on checking stakeholder requirements to ensure the delivery of excellence with the frontline stakeholder experience, maintaining high professional standards of reporting and processes. Show a commitment to equality, diversity and inclusion and the University’s values.
Provide an excellent and timely service to your colleagues and anyone else you come across as part of your role.
Use your experience and problem-solving skills to resolve routine issues with things relevant to your role and provide information and updates to help your team find solutions.
Collect, organise and record data and information accurately and provide reports as required.
Promote positive wellbeing arrangements which benefit you and your team.
When carrying out your role, use and apply relevant professional and regulatory standards e.g. data protection when managing data.
Use standard office-based devices and applications such as the E-Recruitment system, outlook, word, excel and power point to deliver services.
Update guidance on standard operating procedures followed by the team.
Process and update key business documentation including issuing new contracts of employment, in a timely and accurate manner, ensuring details are entered correctly onto the HR system.

Teamwork

Contribute to the planning of team activities, work and deadlines to ensure the smooth running and timeliness of service, providing cover for team members as required.
Resolve queries and respond to requests for information and advice and bring any complex issues to the attention of more experienced team members.
Help your team organise and provide administrative services that support key activities undertaken within Recruitment and contribute to team planning activities.
Help your team ensure that products and services are adapted in response to feedback and to meet changing demands.

Communication/Liaison

Seek feedback from staff and anyone else that you come across as part of your role on their requirements from your service to ensure that their reasonable expectations are being met.
Record information and respond to queries which you receive.
Liaise with staff in other areas, professional organisations and agencies to ensure that services are being delivered in an efficient and collaborative way.
Liaise with external suppliers, contractors, specialists and service providers to plan the delivery of services and events.
Provide support for meetings, working groups and committees, such preparing and sending documents for meetings, drafting reports and taking minutes.
Any other reasonable duties.

Please note that in submitting your application Durham University will be processing your data. We would ask you to consider the relevant University Privacy Statement Job Applicants/Potential Job Applicants - Privacy Notice which provides information on the collation, storing and use of data.

Durham University is a UKVI sponsor. Applicants who require sponsorship to work in the UK should note that not all roles are eligible. Further information on visa requirements and eligibility can be found on the UKVI website.

Version 07-2026