LW261328 - Personal Assistant to the Director of People and Culture

Personal Assistant to the Director of People and Culture

Band 5

People and Culture Directorate Summerfield House, Aberdeen

36 hours per week Permanent

An exciting opportunity has arisen within NHS Grampian for an experienced and highly organised Personal Assistant to provide comprehensive, confidential and professional support to the Director of People and Culture.

This is a pivotal role within the People and Culture Directorate, providing high-level secretarial and administrative support while helping to ensure the smooth and effective operation of the Directorate. The successful candidate will work closely with the Director of People and Culture and the wider Directorate Leadership Team, supporting a diverse range of activities including diary management, meeting coordination, committee administration, action tracking, correspondence management and project support.

The post holder will be responsible for managing complex and sensitive information, exercising a high degree of discretion and professionalism at all times. They will act as a key point of contact for senior leaders across NHS Grampian, Scottish Government colleagues, NHS Boards and external stakeholders. The ability to prioritise competing demands, build effective working relationships and work independently in a fast-paced environment is essential

What we're looking for

We are seeking an individual who can demonstrate

• Significant senior-level secretarial and administrative experience.
• Experience managing complex diaries and competing priorities.
• Excellent organisational and coordination skills.
• Experience of minute-taking and action tracking.
• Outstanding verbal and written communication skills.
• Strong IT skills, including advanced knowledge of Microsoft Office 365 applications.
• The ability to handle highly confidential information with tact, sensitivity and professionalism.
• The ability to work autonomously whilst contributing effectively as part of a team. This role offers an excellent opportunity to work at the heart of NHS Grampian's People and Culture Directorate, supporting senior leadership and contributing to the delivery of key organisational priorities.

Informal Enquiries

For an informal discussion regarding the post, please contact:

Pauline Stokes Email: pauline.stokes@nhs.scot or jenny.savage@nhs.scot

Recruitment Information

Closing Date: Sunday 1st November 2026, (Please note this post may close early due to the volume of applications)

Interview Date: Interviews are expected to take place on Wednesday 11th November 2026

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best.

We welcome applications from all sections of society.

ADDITIONAL INFORMATION FOR CANDIDATES

AI-generated content for the completion of Supporting Statements may lack specificity and fail to address key criteria outlined in the job description. Personalisation is essential to convey individual skills, knowledge, and experiences effectively.

As a disability confident employer we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you need us to make any adjustments during the recruitment process, please let us know by contacting our recruitment team at the earliest opportunity. Email us at gram.recruitment@nhs.scot.

Shortlisted candidates will be invited to attend the interview in person. Alternative arrangements or adjustments will be considered in the event there are circumstances that may prevent candidates attending in person to ensure it is inclusive and accessible to all.

You should apply for this post by completing the application process on Jobtrain.
DO NOT upload a CV as this will not be used for short listing purposes.

Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications.

For help to complete an application on Job Train please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/

To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/

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**Please note - If this post operates within Aberdeen City Low Emission Zone, you will be responsible for all costs associated with entering.**

NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.

As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.