Medical Staffing Co-ordinator - Division of Surgery - INTERNAL

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Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process

Job Overview

PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY ANEURIN BEVAN UNIVERSITY HEALTH BOARD

An exciting opportunity has arisen within the Division of Surgery for a Medical Staffing Co-ordinator.

The postholder will act as the first point of contact for Medical Staffing matters within their allocated speciality, providing cross cover support for other medical staffing team members/specialities within the Division for leave purposes.

Responsible for the day to day management of Medical Staffing, working on own initiative to identify and resolve issues, taking action as deemed appropriate to ensure effective workforce and support service delivery.

Main duties of the job

The Medical Staffing Co-ordinator will provide a comprehensive medical workforce service, supporting the effective deployment of medical staff across the Directorate/Division. The post holder will coordinate non-consultant and resident doctor rotas, manage leave and locum arrangements, and ensure safe staffing levels are maintained in line with service requirements and workforce regulations.

The role is responsible for supporting the recruitment, onboarding and rotation of medical staff, maintaining electronic rostering systems, and monitoring compliance with contractual obligations, working time regulations and Health Board policies. Working closely with consultants, clinical leads and Medical Workforce teams, the post holder will proactively address staffing issues, support workforce planning and contribute to the efficient use of resources.

The successful candidate will provide advice on medical staffing matters, maintain accurate workforce records and reports, support resident doctor induction processes, and assist with budget monitoring and cost control initiatives. They will also represent the Directorate/Division on medical workforce matters as required and contribute to the development and implementation of workforce policies and procedures, helping to ensure the delivery of safe, effective and sustainable services.

Working for our organisation

Aneurin Bevan University Health Board (ABUHB) is a multi-award-winning NHS organisation serving the communities of Gwent. With more than 14,000 staff and volunteers, we provide safe, high-quality, and compassionate care across hospitals, GP practices, community services, and mental health settings. As a University Health Board, research, education, and innovation are central to our work, supporting evidence-based practice and continuous improvement.

Our work is guided by the Gwent Strategy 2025–2035, which sets out our long-term ambition to create a fairer and healthier future for our population. We focus on prevention, reducing health inequalities, and working in partnership with local authorities, voluntary organisations, and communities to improve health and wellbeing.

We are committed to creating an inclusive, supportive workplace where people feel valued, respected, and able to develop. Our values of Kindness, Integrity, and Respect shape how we care for patients and how we treat one another.

We offer a wide range of learning and development opportunities, flexible working where possible, and a comprehensive NHS benefits package. Working for ABUHB means being part of an organisation that values its people and offers the chance to build a meaningful and rewarding career while making a real difference to the lives of others.

Experience

Essential criteria

• Previous administration experience in a busy office work environment
• Proficiency in IT software e.g. Word/Excel/Database Packages

Desirable criteria

• Experience of Recruitment and Selection in a busy organisation
• Previous experience in Medical Staffing
• Previous experience in NHS with an understanding of HR policies and procedures

Qualifications And Knowledge

Essential criteria

• Educated to degree level or equivalent training and experience in relevant field
• Knowledge of NHS Medical Staffing arrangements
• Evidence of continuing personal development

Desirable criteria

• Understanding of relevant legislation e.g. employment law

Skills and Attributes

Essential criteria

• Ability to manage and resolve complex staffing issues using own initiative
• Ability to communicate complex and sensitive information
• Ability to make judgements on a range of medical staffing issues
• Excellent organisational skills
• Ability to inspire confidence of senior clinicians and senior management team

Desirable criteria

• Welsh language skills