Portfolio Administrator

The Vacancy

Trinity House works for the benefit and safety of all mariners as a General Lighthouse Authority and maritime charity. Our people are central to our reputation as a leading maritime organisation, as is our commitment as an employer to developing the skills, capabilities and potential of our workforce.

We are seeking a proactive, highly organised Portfolio Administrator to join our Planning Team. Reporting to the Portfolio Coordination Manager, you will support a diverse portfolio of projects by working with Project Managers and stakeholders across the organisation to drive progress and contribute to our strategic priorities.

If you enjoy bringing people and information together, keeping things on track and making a tangible difference, this is an excellent opportunity to develop your skills and broaden your experience in a project environment.

What We Are Looking For

• Organisation and initiative: A proactive approach, exceptional attention to detail and a commitment to delivering accurate, high-quality work.
• Planning and prioritisation: The ability to manage competing demands, meet deadlines and thrive in a fast-paced environment.
• Communication and collaboration: Excellent written and verbal communication skills, with the confidence to build effective relationships across the organisation.
• Data and administration: Confidence managing project information, maintaining accurate records and producing reports that support effective decision-making.
• Digital skills: Strong IT proficiency, including Microsoft Office and file-sharing platforms, with the ability to quickly learn new systems.
• Flexibility and teamwork: A collaborative mindset, the confidence to work independently and the adaptability to support a variety of projects and changing priorities.

It Would Be Great If You Also Have

• Level 3 in business administration or equivalent experience
• A relevant project qualification (e.g. APM Project Fundamentals or PRINCE2 Foundation)
• Ability to utilise planning tools such as Microsoft Project Server
• Experience working in a technical or public-sector project delivery environment

Why join us?

• Be part of a collaborative, supportive organisation working on projects that contribute directly to or in support of Maritime Safety by ensuring high quality Aids to Navigation are provided and maintained.
• Opportunities to grow your skills within an exciting and varied role and a highly technical and regulated industry
• Hybrid working options with occasional travel within the UK
• Membership of the Civil Service Pension Scheme which comes with an exceptional 26.6% employer pension contribution
• Generous annual leave entitlement, cycle to work scheme, free parking, annual bonus scheme, as well as access to various benefits and discounts such as healthcare, shopping and leisure.
• Be a part of a Historic Maritime institution that was granted its charter by King Henry VIII.

Please note this is a fixed term position until 31st March 2028.

Interviews to take place in Harwich on the 18th-19th November 2026.

About Us

Trinity House is the General Lighthouse Authority for England, Wales, the Channel Islands and Gibraltar, providing and maintaining reliable, efficient and cost‑effective aids to navigation that safeguard all mariners. From lighthouses and lightvessels to buoys and modern electronic systems, we deliver essential maritime services that support safe passage through some of the world’s busiest waters.

For more than 500 years, Trinity House has protected lives at sea by providing vital navigation support around the coastline we serve. United by a shared purpose, our people combine expertise, innovation and teamwork to ensure our services remain safe, resilient and responsive to the needs of the maritime sector.

Guided by our WAVE values — work together, achieve excellence, value each other and evolve with ambition — we are committed to supporting our people, fostering an inclusive workplace and making a lasting difference to the maritime community. Incorporated by Royal Charter in 1514, Trinity House continues to uphold its enduring commitment to maritime safety while evolving to meet the challenges of a modern, dynamic industry.

Benefits

• Up to 28.97% employer pension contributions
• 25 – 30 days holiday + 3.5 privilege days for shore-based colleagues
• ‘Hybrid’ and flexible working where possible
• 24/7 Employee Assistance Programme
• Further details around employee benefits can be found in this booklet.