Project Administrator

Job Title: Project Administrator

Location: Site Based – Manchester

Salary: Upon Application

Employment Type: Full time, Permanent

Join the Disruption!

Domis Construction is one of the North’s fastest growing construction companies, delivering high profile residential and commercial developments with pace, quality and a practical, solutions led approach. We bring together expertise across design, construction and delivery to build with confidence.

We are now seeking an organised, proactive and detail-oriented Project Administrator to join our site-based team in the centre of Manchester. This is a varied role supporting the day-to-day administration of a busy construction site, ensuring smooth operations, effective communication and accurate document management.

Working closely with site management, project teams and external stakeholders, you will play an important role in keeping site operations running efficiently, from coordinating meetings and managing documentation to supporting compliance, site inductions and project handovers.

Key Responsibilities

• Provide professional front-of-house support, welcoming clients, visitors and contractors to site.
• Maintain a clean, organised and professional site office environment.
• Provide daily administrative support to Project Managers and site teams.
• Organise meetings, coordinate refreshments, maintain databases and take meeting minutes.
• Manage general administration, including correspondence, filing, printing and document preparation.
• Deliver site inductions, issue site passes and manage building access systems.
• Collect, verify and distribute new starter documentation, including CSCS cards, training records and HR forms.
• Maintain accurate site records and ensure documentation is uploaded to relevant systems.
• Manage drawing registers, coordinate drawing approvals and ensure the latest approved drawings are available for construction.
• Maintain document control procedures and support effective information management.
• Coordinate office supplies, stationery, PPE, furniture and general site facilities.
• Liaise with staff, suppliers, subcontractors, clients and external stakeholders.
• Support the implementation and improvement of site administration procedures.
• Use project management systems including Viewpoint, Sablono, Monday.com and Sage.
• Support compliance with company health and safety policies and relevant legislation.
• Assist compliance and project teams with quality checks and property handover preparation.
• Prepare client handover packs, ensuring documentation is complete and accurate.
• Process supplier invoices and delivery notes to support timely payments.

Requirements

• Previous experience in an office administrator, administrative assistant or similar role is essential.
• Experience working within a construction site office is highly advantageous.
• Proficiency in Microsoft Office, including Word, Excel and Outlook.
• Experience using Viewpoint for Projects (formerly 4Projects) is desirable.
• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.
• High level of accuracy and attention to detail.
• Ability to prioritise workloads and manage multiple tasks effectively.
• Confident building relationships with colleagues, clients and suppliers.
• Ability to work independently and use initiative.
• Professional approach with high standards of presentation and customer service.
• Proactive, solution-focused mindset with a positive attitude.
• Basic budgeting or financial administration experience is advantageous.

Personal Attributes & Desired Behaviours

• Integrity: Maintains accurate records, handles sensitive information responsibly and demonstrates honesty and professionalism in all administrative duties.
• Ownership: Takes accountability for assigned tasks, proactively manages priorities and ensures administrative processes are completed accurately and on time.
• Together: Works collaboratively with site teams, management, suppliers and clients to support efficient project delivery.
• Trust: Builds strong working relationships through reliability, clear communication and consistent attention to detail.
• Adapt: Responds positively to changing site requirements, shifting priorities and the demands of a fast-paced construction environment.

Respect: Treats colleagues, contractors, clients and visitors with professionalism, courtesy and consideration, creating a welcoming and supportive site environment.

Why Join Us?

• Play an important role in supporting the delivery of high profile construction projects.
• Join a driven, collaborative site team with a strong focus on quality and operational excellence.
• Gain exposure to multiple aspects of construction administration, compliance and project delivery.
• Develop your skills and experience within one of the North’s growing construction businesses.
• Be part of a company that values initiative, teamwork and continuous improvement.

We are an equal opportunities employer and welcome applications from all qualified candidates.