Finance Assistant
MVE is a creator lead, talent first management company focused on long-term career strategy and business development for our clients and partners. MVE exclusively represents some of the world's leading creative and digital talent.
As part of the company’s deeper expansion into the digital market, MVE is looking for an exceptional Finance Assistant to join its dynamic London based team. The candidate will be responsible for a variety of duties from day-to-day bookkeeping, inbox management for the UK & US teams and liaising with talent. Broadly, the individual will be working closely with the Finance Controller to assist in the smooth running of the internal finance processes as well as the day to day running of the office. They will be responsible for preparation and processing of commission invoices, administrative and reporting procedures, talent liaising, as well as personally promoting a culture of collaboration across the company.
The candidate will be a motivated team player with a keen eye for detail and the ability to manage (and complete) multiple tasks, simultaneously, to an exceptional standard.
Duties and responsibilities
- Working with and assisting Senior Finance Manager on their daily duties.
- Use Xero data to create analytical reports.
- Day to day bookkeeping including the preparation and processing of commission invoices and credit notes.
- Perform data entry and maintain accurate records of financial transactions in Xero.
- Daily reconciliation of bank statements for multiple accounts.
- Completing UK & US Vendor Forms requested by external sources.
- Preparation of Debt Reports on a per Manager basis
- Inbox management including responding to enquiries from vendors and internal staff regarding financial transactions and accounts.
- Collating information for external client accountants for VAT Return processing.
- Assisting on weekly payment runs and covering when Senior Finance Manager is on Annual Leave.
- Communicate with both the UK & US team and assist in the implementation of backend procedures and processes across the department.
- Assisting the Senior Finance Manager in the day to day running of the office including purchases and general maintenance.
- Liaising with external vendors regarding the purchases, maintenance and utilities of the office.
- Management of office supplies including refreshments, stationery and equipment.
- Updating paperwork, maintaining documents, and word processing.
- Helping organize and maintain office common areas.
- Performing general office assistant duties and errands.
- Generally, work collaboratively if there is something that needs to be done. We are a very, all-hands-on-deck company.
- Specifications
Required
- Ideally have experience in the entertainment sector
- Interest / experience with AI tools.
- Knowledge of the of the entertainment business and media industry
- Previous bookkeeping experience, AAT Level 2/3 favourable
- Good knowledge of accounting and bookkeeping procedures
- Familiarity with accounting software (e.g Xero)
- Strong IT skills to include (Word, Microsoft, Excel, Outlook)
- Able to prioritize tasks and manage time, especially with high work volumes
- Strong organisational skills with the ability to prioritise and meet deadlines
- Attention to detail, with an ability to spot numerical errors
- Articulate and concise both in verbal and written communication
- Excellent interpersonal skills
- Motivated, ambitious and willing to learn
- Thrive under pressure, remain calm in situations and have the ability to multitask.
- Team player
- Ability to follow instructions carefully
Working conditions
The role is usually carried out during normal business hours from the company’s London office situated in Covent Garden. On occasion, the job may require evening or weekend work, remote working.
