Lead Rota Co-ordinator
Job summary
An exciting opportunity has arisen for a part-time (30 hours per week) rota co-ordinator to join the Surgical Information team. You will need excellent planning and organisation skills. The successful candidate will be part of an established team and you will be responsible for the day to day management of consultant and doctors rotas.
We are looking for a friendly, organised person who is able to demonstrate excellent communication skills, Applicants need to be able to work independently and on their own. This is a varied and busy role that is vital to the smooth running of the service. Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.
Please note, for Secondment roles before an application is submitted, please ensure you have received the appropriate approval and completed documentation required beforehand, as this may delay the process if an offer was to be made.
Main duties of the job
Generate and manage surgical/anaesthetic rotas and to investigate and resolve scheduling enquiries as they arise. Investigates rota enquiries from consultants and doctors and assigns and/or reallocated resources where required. Receiving updates to published rotas, analysing the impact of these changes and if necessary, escalating any unresolved issues to the surgical/anaesthetic consultant before updating the scheduling system. The post holder has a high degree of autonomy, working closely with the clinical leads, escalating and resolving roster problems directly with the clinicians rather than line management.
About us
We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, covering one of the largest geographical areas of any NHS trust in the country. Leading in innovation and quality - opening a state of the art Northumbria Specialist Emergency Care Hospital, the first of its kind in England.
Do you want to work in one of the best performing NHS organisations in England? Work in an organisation that supports its staff and focuses on staff experience as much as it does the experience of its patients? You can live and breathe in an area that has the cleanest air, cost effective living, great nightlife, some of the best schools with a wealth of history available on your doorstep. Sound too good to be true?
Well it isn't, this is what you get when you work for Northumbria Healthcare, this is the Northumbria Way! Please read 'applicant guidance notes' before submitting your application.
Job responsibilities
Communicate with consultant and doctors, senior managers, secretaries and administration staff for the allocation of clinical sessions, on call duties and leave. Translates complex data into an easily understood format including gathering information such as job plans, leave requests, on call requirements and matching this against clinic/theatre availability.
Analyse information relating to clinical rotas, theatre schedules and on call rotas and highlight issues with resource allocations and/or gaps in the timetables. Supporting the Resident Doctor rotations by enquiring known leave and training requirements, assigning doctors to the on-call templates and presenting at doctors induction. Informing OSMs, Consultants and colleagues of Resident Doctors sick leave and ensuring rotas comply with EWTD.
Person Specification
Qualifications · Essential
NVQ3 or equivalent knowledge gained through a minimum two years experience of working in a job using one or more computer systems / rota management Maths proficiency level required for this post - min Functional skills L2
Desirable
ECDL Experience and knowledge
Essential
Experience communicating with staff at all levels verbally and written Further knowledge to diploma level or equivalent experience
Desirable
Previous Rota Coordinator experience Previous NHS experience working with ward based clinical staff Previous supervisory experience in NHS admin or similar healthcare service Experience using MS Excel Knowledge of or experience in coaching and mentoring practices and tools Knowledge of or experience in Quality improvement tools, techniques and methods Other requirements
Essential
You may also need to travel between Trust premises as required for the performance of your duties. You may also be expected to work at any of the trust sites. The Trust would consider making reasonable adjustments to the role, if necessary, to enable a disabled person to undertake the role
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) . From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
