Human Resources Advisor

The Role

The HR Advisor will provide professional, proactive and commercially focused HR support across the business. The role will support managers and employees throughout the employee lifecycle, ensuring that HR processes are effective, consistent and aligned with employment legislation and Spectrum's values.

The HR Advisor will take responsibility for recruitment and talent acquisition, employee engagement and retention, HR administration and employee relations, while contributing to the continuous improvement of HR policies, processes and the overall employee experience.

Key Accountabilities

Recruitment and Talent Acquisition

•         Manage the end-to-end recruitment process, from identifying vacancies through to offer and onboarding.
•         Actively build Talent Pipeline based on future role requirements based on workforce planning.
•         Work with hiring managers to prepare accurate job descriptions, person specifications and recruitment plans.
•         Advertise vacancies using appropriate recruitment channels and platforms, and maintain a strong candidate experience.
•         Review applications, shortlist candidates and coordinate interviews and assessment activities.
•         Support managers with structured, fair and legally compliant selection processes.
•         Prepare offer letters, contracts and pre-employment documentation, including references and right-to-work checks.
•         Build and maintain relationships with recruitment agencies and other talent sources.
•         Support the development of Spectrum's employer brand and employee value proposition.
•         Monitor recruitment activity, including time to hire, cost per hire and candidate experience, and recommend improvements.

Employee Engagement and Retention

•         Support initiatives that promote a positive, inclusive and engaging workplace culture.
•         Work with managers to understand employee feedback, morale and engagement levels.
•         Assist with employee surveys, engagement reviews and action planning.
•         Support recognition, reward, wellbeing and employee communication initiatives.
•         Help identify trends that may affect employee satisfaction, performance or retention.
•         Support effective onboarding and induction processes to help new employees settle into the business.
•         Assist with exit interviews and analyse feedback to identify opportunities for improvement.
•         Contribute to initiatives that support employee development, career progression and internal mobility.
•         Help manage and promote Spectrum’s employee brand across the company website, LinkedIn and social media, working with relevant colleagues to share authentic employee stories, culture and people-related content.

HR Administration

•         Maintain accurate and up-to-date employee records and HR systems.
•         Prepare employment contracts, variation letters, confirmation letters and other HR documentation.
•         Manage employee lifecycle administration, including starters, leavers, changes to terms and internal moves.
•         Maintain records relating to holidays, sickness absence, family leave and other types of leave.
•         Support the administration of probationary reviews, performance reviews and annual HR processes.
•         Assist with payroll preparation by providing accurate and timely information.
•         Prepare HR reports and management information as required.
•         Ensure HR records are maintained in line with GDPR and Spectrum's data protection requirements.

Employee Relations

•         Provide first-line HR advice and guidance to managers and employees on employment matters.
•         Support managers in handling absence, performance, conduct, capability and workplace relationship issues.
•         Assist with investigations, disciplinary and grievance processes in line with company policy and employment legislation.
•         Support the preparation of meeting documentation, correspondence and outcome letters.
•         Advise managers on fair, consistent and appropriate approaches to employee relations matters.
•         Support the management of sickness absence, including return-to-work meetings and longer-term absence cases.
•         Assist with reasonable adjustments and workplace support arrangements.
•         Escalate complex or high-risk matters to the Head of HR.
•         Maintain confidentiality and handle sensitive employee information with professionalism and discretion.

Skills, Experience & Attributes

•         Previous experience in an HR Advisor, HR Officer or generalist HR role.
•         Experience supporting recruitment and the employee lifecycle.
•         Experience providing advice on employee relations matters, including absence, performance, conduct and grievance issues.
•         Good working knowledge of UK employment legislation and HR best practice.
•         Strong communication and interpersonal skills, with the ability to build trust at all levels.
•         Highly organised, with excellent attention to detail and the ability to manage competing priorities.
•         Able to handle confidential information sensitively and professionally.
•         Practical, approachable and solutions-focused, with the confidence to challenge constructively.
•         Good working knowledge of Microsoft 365 and HR systems.
•         CIPD Level 3 or equivalent experience is desirable; CIPD Level 5 or working towards this is advantageous.

What Success Looks Like

Success in this role will be demonstrated through:

•         Effective and timely recruitment delivery, with a positive candidate and onboarding experience.
•         Accurate, complete and well-maintained HR records and documentation.
•         Timely, consistent and commercially appropriate HR advice to managers and employees.
•         Positive contribution to employee engagement, wellbeing and retention.
•         Compliance with HR policies, procedures, GDPR and employment legislation.
•         Delivery of agreed HR projects and continuous improvement initiatives.